BlueStar Resort & Golf is hiring: Administrative Assistant in Chandler

Overview

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IronOaks at Sun Lakes Comprised of two interconnected neighborhoods - Ironwood and Oakwood - the community is among the most desirable retirement destinations in the Valley thanks to its combination of mature landscape, diverse amenities, and in-town location. The community features two fabulous clubhouses, 45 holes of golf, fitness, tennis & pickleball, softball, pools, trails, and much more.

Employment details

Employment Status: Full Time

Pay Range: $20.00 per hour

Location: IronOaks at Sun Lakes, located in Chandler & Sun Lakes, Arizona

Position Overview

The Administrative Assistant acts as the first point of contact for the department by greeting members and answering phones, scheduling appointments, as well as providing basic information to homeowners pertaining to community activities and guidelines. This position reports to the Vice President of People Services.

Key Responsibilities

• Maintain confidentiality, provide positive customer service, and foster relationships with staff, members and guests. Access to HIPAA protected information.
• Answer incoming calls and correspondence; respond to homeowner requests for information; perform other receptionist duties when needed.
• Generate memos, emails, and reports.
• Assist in training staff members and new employees.
• Manage office programs, as directed by management.
• Maintain office equipment, including computers and machines.
• Maintain office supply inventory and manage office supply orders.
• Other duties and responsibilities may be assigned.

Personal Attributes

• Must be highly customer oriented and responsive with a high need for closure.
• Able to work under pressure and balance multiple priorities and assignments.
• Strong team-building skills, including the ability to lead, cooperate, and motivate.
• Must be a role model and able to live our BlueStar core values:
• Honesty and Integrity
• Respect for the Individual
• Teamwork
• Competitive Spirit

Minimum Requirements / Qualifications / Skills

• High School diploma or equivalent preferred.
• One to three years’ relative experience preferred in an active office environment.
• Knowledge about Homeowners Associations a plus.
• Computer literate with proficient knowledge of Microsoft Office.
• Ability to work independently and collaboratively within a team.
• Ability to prioritize tasks and handle multiple assignments.
• Ability to write reports and correspondence; good proofreading skills.
• Ability to read and interpret documents, such as equipment instructions and procedure manuals.
• Strong leadership, organizational and planning skills; excellent time management and multi-tasking abilities; creative with an ability to suggest improvements.
• Excellent written and verbal communication skills; ability to respond to needs and requests of coworkers and members.
• Ability to maintain high work standards with attention to detail, accuracy, and timeliness.
• Demonstrates initiative and ability to think, work, and make independent decisions based on sound judgment.
• Able to pay attention to multiple details and thrive in a fast-paced environment with a focus on continuous improvement.

Work Environment

This position operates in a professional indoor office environment and routinely uses standard office equipment. The noise level is usually moderate.

Physical Demands

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. The employee is regularly required to speak and hear, sit or stand for extended periods, walk or move around the office space, use hands to finger, handle or feel, bend, and reach with hands and arms. The employee must be able to occasionally lift and/or move up to 20 pounds.

BlueStar Resort & Golf is an Equal Opportunity Employer

Senioriry level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Hospitality

Note: Referrals and other job postings shown here are for context and discovery; this description focuses on the Administrative Assistant role at BlueStar Resort & Golf.