Administrative Assistant Job at The HR SOURCE in New York

Direct message the job poster from The HR SOURCE

Talent Acquisition Manager @ The HR SOURCE | Human Resource Recruiter!

Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We’re hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark New Jersey.

Key Responsibilities

• Manage timekeeping records and perform data entry and corrections in PeopleSoft.
• Generate and maintain employee schedules, static group updates, and work orders using Maximo.
• Create reports for time, labor, overtime, and comp time tracking.
• Track leave accruals (vacation, personal, sick), process sick bank conversions, and maintain compliance with union guidelines.
• Submit temporary staff leave enrollments and handle petty cash vouchers.
• Track reimbursements for safety equipment purchases (e.g., shoes, eyewear).
• Process invoices using SAP and VIM systems.
• Provide cross-coverage for clerical staff and general administrative support across departments.

Requirements

• Minimum 2 years of full-time administrative experience with a strong background in timekeeping and payroll.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook).
• Strong multitasking and organizational skills, with sharp attention to detail.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Experience with PeopleSoft, SAP, and/or Maximo.
• Familiarity with unionized workforce operations and associated payroll/timekeeping policies.
• Background supporting a maintenance, facilities, or operations environment.

Additional Info

• Must be able to pass a fingerprint-based criminal background check in accordance with federal security requirements.
• Must meet administrative testing standards if applicable.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Office Administration and Government Administration

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