KW PROPERTY MANAGEMENT AND CONSULTING is hiring: Administrative Assistant in Ave

Join to apply for the Administrative Assistant role at KW PROPERTY MANAGEMENT AND CONSULTING.

As a key employee liaison between clients and KWPM services & internal support staff, the Administrative Assistant must project a professional and competent image. Essential qualities include friendly and outgoing service, timeliness, professional appearance, organizational skills, attention to detail, solid time management, and good interpersonal skills.

Duties And Essential Functions

Support the company's mission and practice our GREAT values daily, which include greeting with a smile, showing respect, accepting empowerment, enthusiasm, accountability, trustworthiness, and transparency.

Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

• Assist in daily management office operations and administrative duties following established procedures.
• Perform record keeping, filing, mail handling, word processing, data entry, and maintain office supplies.
• Update and coordinate account information in the database.
• Research owner discrepancies regarding payments.
• Track important dates and meetings, such as turnovers and budgets.
• Answer phones courteously, handle messages accurately, and respond promptly.
• Respond to emails within 24 hours.
• Handle mail pickups daily.
• Maintain property-related documents like approvals, maintenance requests, and sale/lease info.
• Coordinate conference room events and handle special projects as instructed.

Work Environment

Indoor office setting.

Physical Demands

Occasionally sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull up to 20 pounds. Requires manual dexterity, auditory and visual skills, and following instructions.

Position Details

This is a full-time, non-exempt position. Hours vary based on business needs, with minimal travel to meetings and trainings within the city.

Qualifications

• At least 1 year of related experience.
• Proficiency with MS Office Suite.
• Ability to multitask and prioritize.
• Excellent communication and listening skills.
• Keyboarding accuracy at 45-50 WPM.
• Team-oriented mindset.

Other Notes

This job description is not exhaustive; duties may change at any time.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative