Administrative Assistant Job at Witt/Kieffer in New York

About the Organization

Concern Housing is a non-profit agency committed to helping individuals and families live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talent and strengths.

Position: Administrative Assistant

Full-Time/Part-Time: Full-Time

Location: Bergen Street

Salary: $41,600

Days/Hours: Monday - Friday; 9am - 5pm

Description:

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Duties and Responsibilities:

• Answer agency phones and greet visitors.
• Open, screen, date stamp, and distribute incoming mail upon receipt. Stamp/mail outgoing mail daily.
• Maintain office supply inventory and prepare purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
• Type documents, letters, etc., and make copies as needed by SRO staff.
• Assist Director/Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review.
• Assist the Program Director with administrative needs as necessary.
• Collaborate with Property Maintenance department to maintain up-to-date work order system in YARDI.
• Maintain the Office Equipment Room ensuring proper operation of all agency machines (copier, fax, shredder). Ensure that all office and other supplies are stocked in open, common areas (paper, stationary, etc.).
• Keep the office neat and orderly, including reception area, waiting room, conference room, kitchenette, and all other common areas.
• Oversee rent payment system, including copying and logging all cash receipts and processing tenant check payments.
• Transfer and copy all check information onto Excel spreadsheet.
• Work with the Director to track health care outcomes and develop/update care coordination database for ongoing community collaboration.
• Stay current with all agency-required compliance documents and trainings.

Salary: $41,600

Minimum Requirements:

High School Diploma with at least four years of administrative experience. Proficiency in Word and Excel required.

Concern Housing offers a comprehensive benefits package including medical insurance (agency pays 80% of the premium), dental and vision insurance, flexible spending accounts, retirement plans, life insurance, paid time off, educational assistance, licensure reimbursement, internship/clinical supervision opportunities, and referral bonuses.

We are an equal employment opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, veteran status, or other protected characteristics.

This position is currently accepting applications.

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