Jet Aviation is hiring: Administrative Assistant in West Palm Beach

Overview

Administrative Assistant role at Jet Aviation. This onsite position is based in West Palm Beach, FL.

Location: West Palm Beach, FL, US, 33406
Flexible Work Arrangement: Onsite
Job Category: Customer Standards & Services
Career Level: Graduate / Entry Level
Requisition Id: 4481

Since 1967, Jet Aviation has been crafting flight in its smoothest form. The organization operates globally with approximately 4,500 employees across about 50 locations, offering Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. The Administrative Assistant supports day-to-day administrative functions and assists the department staff in servicing internal customers, employees, and vendors.

Compensation: The posted hourly ranges default to regional location and do not include premiums. Baseline range: $17.00-$20.00 per hour.

Schedule: Monday through Friday, 9:00 AM to 5:00 PM

Minimum Requirements

• Must have a high school diploma; GED or higher
• At least one year of work experience and/or formal training
• Valid Driver License
• Ability to read and communicate in English
• Must obtain an Airport ID Badge within 30 days of employment
• Working knowledge of word processing tools and software packages including Microsoft Office, especially Excel and PowerPoint

Main Responsibilities

• Coordinate with the GM the preparation of tenant leases and renewals
• Inputting and managing data within Salesforce
• Manage base and tenant communications and building tenant relations
• Perform administrative functions for Facilities, FBO and Line Service departments and provide support in Customer Service as needed
• Assist with scanning, filing, and archiving of documentation
• Greet and assist customers/vendors in person or via telephone/email and establish a welcoming business relationship
• Handle incoming communications via telephone and email
• Create and maintain departmental files to organize documents
• Coordinate and organize company meetings
• Upload invoices for payments
• Other duties as assigned
• Represent Jet Aviation as one company internally and externally with industry groups

Desired Characteristics

• Equivalent combination of education and experience may substitute for formal training
• Results-driven with high personal accountability
• Strong attention to detail and organizational skills
• Integrity, discretion, and sensitivity in handling responsibilities
• Customer-focused with strong market perspective
• Good business and financial acumen
• Ability to collaborate with others to achieve outcomes
• Pleasant, friendly, and helpful demeanor to deliver the best experience
• Quality-driven with a commitment to Jet Aviation values (Trust, Honesty, Alignment, Transparency)

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami