Administrative Assistant Job at HealthTrust Performance Group in Nashville

Overview

Administrative Assistant role at HealthTrust Performance Group. Location: Capitol View office, 1100 Dr. Martin Luther King Jr. Blvd., Nashville, TN 37203. HealthTrust is seeking a proactive, detail-oriented Administrative Assistant to provide exceptional administrative and operational support to our C-suite executives. You will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations, managing complex schedules, coordinating high-level meetings, and handling confidential information with discretion. This position offers the opportunity to work at the heart of a fast-paced, innovative organization where your contributions will impact executive efficiency and organizational success.

Responsibilities

• Perform a wide variety of complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
• PowerPoint presentation development.
• Ensure adequacy of office supplies and equipment.
• Receive, sort and distribute incoming mail; receive and interact with incoming visitors; cover the reception desk when required.
• Provide backup support for other Assistants within the department; proactively schedule time away from the office with consideration for backup support.
• Maintain strong interpersonal relationships with employees at all levels; proactively anticipate the needs of the team.
• Maintain individual team member calendars; ensure calendars are up-to-date, contain pertinent information, and resolve scheduling conflicts.
• Coordinate schedules, prioritize functions and appointments, and ensure deadlines are met; carry out other duties seamlessly.
• Prioritize conflicting needs, handle matters expeditiously and follow through on projects to successful completion, often under deadline pressure.
• Schedule and organize complex activities such as meetings, travel, training sessions and department activities; prepare itineraries and agendas; register staff as needed for meetings and conferences.
• Process and submit expense reports for business expenditures.
• Copy and assemble agendas, handouts and presentations; maintain email distribution lists.
• Design and maintain spreadsheets and databases specific to the department; compile reports from data and existing records.
• Proofread communications, documents, presentations and other tasks for spelling, grammar, layout, and uniformity; ensure accuracy and clarity of final versions.

Qualifications

• Bachelor’s degree, preferred.
• 3 to 5 years of experience supporting Executives, preferred. Will consider 7+ years of departmental support.
• Advanced experience with Microsoft Office (Word, Outlook, PowerPoint, Excel) and experience managing multiple Outlook calendars.
• Proficiency in Word, Excel, PowerPoint, Outlook; strong organizational skills with attention to detail; strong written and verbal communication skills.

Benefits

• Comprehensive medical coverage that includes prescription drugs, behavioral health coverage, telemedicine, and AirMed transportation; dental and vision options; life and disability coverage; flexible spending accounts; and additional plans.
• Auto and home insurance, identity protection, legal counseling, long-term care, moving assistance, pet insurance, and more.
• Free counseling services for emotional, physical, and financial wellbeing.
• 401(k) plan with a match; Employee Stock Purchase Plan; family support benefits including fertility and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning, etc.
• Consumer discounts and retirement readiness resources.
• Education assistance (tuition, student loans, certification support, dependent scholarships).
• Colleague recognition program; Time Away From Work (paid time off, paid family leave, disability coverage and leaves).
• Employee Health Assistance Fund offering free employee-only coverage to eligible colleagues.

Note

Eligibility for benefits may vary by location.