YWCA Hamilton is hiring: Administrative Assistant in Atlanta

Administrative Assistant - Health and Wellness

Pay: Competitive

Employment type: Full-Time

Job Description

• Assist with organizing functions; preparing ads and taking registrations for events through the Senior’s Active Living Centre, Good Beginnings, and Community Wellness programs.
• Take meeting minutes and distribute as assigned.
• Organize materials and supplies for meetings and functions.
• Compile, create, and modify statistical reports as assigned.
• Input data for Health and Wellness programs using software such as Apricot, iCare, and ActiveNet.
• Produce materials including presentations, reports, minutes, invitations, and correspondence from notes or instructions.
• Assist with in-person events as needed, including setup, teardown, client engagement, equipment checks, and maintaining attendance records.
• Maintain accurate electronic and hardcopy files for administrative records.
• Handle visitors and calls, manage routine matters, and refer complex issues to the Manager.
• Provide administrative support such as copying, filing, and scanning.
• Ensure compliance with policies and maintain confidentiality of client information.
• Support the mission, vision, and values of YWCA Hamilton.
• Perform other duties as required.

WORKING CONDITIONS:

• Standard 37.5-hour work week.
• Physical effort includes lifting up to 22.7 kg (50 lbs.), bending, and stooping.
• Occasional evenings and weekends.

Qualifications

• Diploma or degree in Administrative Studies, Business Administration, or equivalent.
• At least 2 years of relevant administrative experience.
• Understanding of administrative processes supporting a multi-service department.
• Strong organizational skills, ability to prioritize, work under pressure, meet deadlines, and adapt quickly.
• Ability to manage conflicting priorities with composure.
• Excellent problem-solving, analytical, and judgment skills.
• Self-directed with the ability to work independently.
• Ability to bring a feminist, anti-racist, and anti-oppressive perspective.
• Bilingual in English/French or other languages is an asset.
• Availability for occasional evenings and weekends.
• Excellent communication skills, proficiency in MS Office including Excel and Word.
• Must provide or be willing to obtain a current Criminal Record check.

We encourage applicants from diverse backgrounds, including women, First Nations, Métis, immigrants, refugees, LGBTQ2S+, individuals with disabilities, and racialized communities. Accommodations are available during the recruitment process. Please inform us of any needs.

Thank you for your interest. Only those selected for further consideration will be contacted.

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