Hotel Cleaning Services is hiring: ADMINISTRATIVE ASSISTANT in Phoenix

ADMINISTRATIVE ASSISTANT will provide administrative support to Area Managers and local employees. Duties include general clerical, receptionist, and project work as needed.

PRIMARY RESPONSIBILITIES

1. Enter new applications of new hires and provide orientation/on-boarding procedures including all company policies.
2. Perform all duties of day/night payroll and submit it in a timely manner.
3. Ensure all fixed punches are corrected and perform manual payroll for employees without clock-in systems.
4. Work on pay days and distribute paychecks to all properties.
5. Answer incoming calls and take messages during office hours for the Area Manager.
6. Be available to call and receive calls from all managers and employees during office hours.
7. Uphold a professional image of the companies by responding promptly to requests, communicating issues at contracted properties to the area manager, and maintaining professional communication with all customers and employees.
8. Collaborate with Human Resources and contracted properties to report and resolve incident reports in a timely manner.
9. Follow up on all new hire paperwork during office hours.
10. Maintain and update local management files on employees.
11. Follow up on incident reports, schedule doctor’s appointments for employees, and translate if needed.
12. Create and send monthly expense reports.
13. Translate security training for employees to obtain airport badges and ensure understanding of safety and security policies.
14. Translate employee issues and requests from properties.
15. Sign for and distribute UPS, USPS, and FEDEX packages accordingly.
16. Serve as the liaison to the home office for administrative items, supply orders, HR communications, payroll needs, etc.
17. Assist with any office projects assigned by the Area Manager.
18. Maintain set working hours weekly, with some flexibility for occasional extra hours.
19. Perform general clerical duties such as photocopying, faxing, mailing, and filing.
20. Meet and greet potential candidates and visitors.
21. Perform other basic office duties as assigned.

KNOWLEDGE AND SKILLS REQUIREMENTS

• Basic reading, writing, and arithmetic skills required, typically acquired through a high school diploma or equivalent.
• Knowledge of Microsoft Office, Outlook, and Excel preferred. Intermediate typing skills needed.
• Bilingual proficiency in reading, writing, and speaking Spanish and English.
• A valid driver’s license is required.

Office hours: 8:30 am to 5:30 pm with a 30-minute lunch break.