Rutgers University
Rutgers University is hiring: Administrative Assistant in New Brunswick
Rutgers University, New Brunswick, NJ, United States, 08933
Position Details
Position Information
Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department Rutgers Global Health Inst Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Rutgers Global Health Institute.
Among the key duties of the position are the following
- Provides administrative support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.
- Schedules appointments, arranges and coordinates logistics for events and meetings.
- Processes various administrative documents and data.
- Creates routine informational materials.
- Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Administrative Assistant in the achievement of unit goals.
- Assists in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside unit.
- Works under direct supervision, with specific instructions on routine or semi routine work and within established work parameters for the unit.
- Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
- Creates, organizes, distributes, and tracks materials and outreach being developed for our new program: Go Together - A Global Alliance to Expand the Oncology Workforce in Sub-Saharan Africa.
- Creates the data and tracking of all Rutgers global health faculty, staff, students, and non Rutgers global health stakeholders and donors who will have given input into the new RGHI strategic plan.
- Keeps the Excel or other database updated uniformly for contact information, relationship tracking purposes, and for what type or category of input they gave to RGHI or the strategic plan.
- Uses the RGHI contact databases and other information to help with the three Rutgers Giving Days funds created.
- Compiles and organizes in one location in MS Teams, the various Strategic Planning input documents, notes, and outreach activities in chronological order and for use by the strategic planning team.
- Updates websites in WordPress for minor changes and additions.
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
Position Status Part Time Working Hours (per week) 20 Standard Hours 37.50 Daily Work Shift Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor's degree in a related field, or an equivalent combination of education
Certifications/Licenses Required Knowledge, Skills, And Abilities
- Good communication skills and computer literacy.
Posting Details
Posting Number 25ST1410 Posting Open Date 07/07/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation and/or report writing?
- Yes
- No
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)
- Writing Sample 1