Administrative Assistant Job at DEZ Development LLC in Portland

The Administrative Assistant at DEZ Development LLC provides essential support to our team in Clackamas, Oregon, ensuring smooth operations for our residential real estate projects. This role involves managing schedules, handling communications, preparing documents, and assisting with financial tasks like budgeting and coordinating loans. The ideal candidate is organized, proactive, and skilled in financial processes, with a passion for contributing to a fast-paced, growth-driven company focused on innovative residential development. Responsibilities: What You’ll Do • Support Daily Operations : Manage schedules, coordinate appointments, and organize calendars to keep the team running smoothly. • Handle Communications : Manage emails, phone calls, and correspondence with professionalism and efficiency. • Prepare Documents : Create, edit, and organize reports, proposals, and other documents related to residential real estate projects and financial transactions. • Assist with Financial Tasks : Track budgets, prepare basic financial reports, and support coordination with lenders for loans, mortgages, and project financing. • Coordinate Meetings : Arrange meetings, prepare materials, take notes, and follow up on tasks. • Support Projects : Assist with residential project tasks, such as coordinating with vendors, tracking timelines, and organizing documentation. • Maintain Confidentiality : Handle sensitive information, including financial data, with professionalism and discretion. • Manage Office Operations : Oversee office supplies, budgets, and coordination with team members. • Engage with Stakeholders : Act as a point of contact for clients, lenders, and partners, ensuring clear and professional communication. • Tackle Ad Hoc Tasks : Take on additional responsibilities to support the team’s goals. Qualifications: What We’re Looking For • Experience : 2+ years as an administrative assistant or similar role, preferably in real estate, construction, or a related industry, with experience in financial tasks like budgeting or loan processing. • Education : Associate’s degree in business, finance, or a related field preferred (or equivalent experience). • Skills : • Strong organizational and time-management abilities. • Clear written and verbal communication. • Proficiency in office productivity, project management, and financial software. • Familiarity with real estate financing, loans, or mortgages is a plus. • Ability to multitask and prioritize in a fast-paced environment. • Discretion with confidential and financial information. Attributes • Proactive and detail-oriented with a knack for staying ahead of needs. • Problem-solving skills and adaptability. • Positive, team-oriented attitude. Compensation: $23 - $28 hourly

• What You’ll Do • Support Daily Operations: Manage schedules, coordinate appointments, and organize calendars to keep the team running smoothly. • Handle Communications: Manage emails, phone calls, and correspondence with professionalism and efficiency. • Prepare Documents: Create, edit, and organize reports, proposals, and other documents related to residential real estate projects and financial transactions. • Assist with Financial Tasks: Track budgets, prepare basic financial reports, and support coordination with lenders for loans, mortgages, and project financing. • Coordinate Meetings: Arrange meetings, prepare materials, take notes, and follow up on tasks. • Support Projects: Assist with residential project tasks, such as coordinating with vendors, tracking timelines, and organizing documentation. • Maintain Confidentiality: Handle sensitive information, including financial data, with professionalism and discretion. • Manage Office Operations: Oversee office supplies, budgets, and coordination with team members. • Engage with Stakeholders: Act as a point of contact for clients, lenders, and partners, ensuring clear and professional communication. • Tackle Ad Hoc Tasks: Take on additional responsibilities to support the team’s goals.