Administrative Assistant Job at Catch Up & Read in Dallas

Get AI-powered advice on this job and more exclusive features.

Job Type: Regular, In office (not remote)

Positions Supervised: None

Work Schedule: M-F, generally 8am-5pm, pending seasonal or project needs.

About Catch Up & Read

Since 2009, Catch Up & Read has been on a mission to equip children to read on grade level by the end of 3rd grade so they can graduate from high school and break the generational cycle of poverty. Our focus is to empower teachers with evidence-based literacy practices that give 1st-3rd grade children from under-championed communities the reading foundation they need to succeed in school and life. Catch Up & Read currently works with 20 Title I elementary schools in North Texas, training over 150 teachers and providing teacher-directed tutoring for over 700 1st-3rd grade students. Last year, 94% of our students grew in reading achievement, significantly outpacing their peers.

We are different because of our investment in teachers–we give deep professional development throughout the year and coach-in-the-moment while teachers deliver reading intervention to students who need it the most. Catch Up & Read now offers both afterschool and in-school programming in both English and Spanish. The proven model has the potential to reach large numbers of children and provide lasting improvement to public schools. We believe in the power of literacy to transform lives and communities.

Our Values

Catch Up & Read is a mission-based organization that believes every person should have the educational foundation needed to pursue their potential. We share these values:

· Commitment to Excellence. Together, with all our students, parents and teachers, we are committed to working hard to achieve the highest standards in reading and teaching excellence.

· Continuous Learning. We are always seeking to know and deliver best practices in our field.

· Confidence. We strive for our children to become strong readers, our teachers to become strong teachers, and for their confidence to radiate.

· Collaboration. We work as a diverse team alongside best-in-class educators to grow all our students.

· Celebration. We celebrate small wins and big accomplishments.

Position Summary

The Administrative Assistant (AA) is responsible for providing administrative support to ensure efficient operations of the office. AA will support the Catch Up & Read (CAR) staff through a variety of tasks related to organization and communication. AA will work directly to support the Operations, Programs, and Development teams, as well as the President & CEO. AA serves as the office receptionist and must effectively communicate via phone, written correspondence, and email.

Essential Functions

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

o Organize, schedule, manage meetings, appointments and general staff calendar.

o Produce and distribute correspondence memos, letters, emails and forms

o Assist in the preparation of regularly scheduled reports

o Develop and maintain a physical and computer filing system

o Receive, sort and distribute the mail

o Handle sensitive information in a confidential manner

o Welcome and support visitors as receptionist and by answering the main phone line

o Develop and update administrative systems to make them more efficient and effective

● Financial and HR Support:

o Submit and reconcile expense reports

o Establish and maintain trusting relationships internally and externally including working closely with all levels of staff, board and advisors, school partners, external experts and vendors.

o Manage and maintain relationships with vendors, prepare and monitor invoices, and ensure they are paid in a timely manner

o Supporting Director of Operations with confidential human resources and financial matters, such as employee files, time sheets, and financial statements

● Programs and Development Support

o Support development & programs team in inputting data, doing research, filing information, prepare for meetings with principals, donors, etc.

o Manage donor database and gift acknowledgment as well as regular donor mailings

o Understand and collaborate with others on the interdependence of cross-functional projects and stakeholders and the need to balance special projects with the daily work of the nonprofit

o Manage details and logistics around educator, donor, board and staff events including the annual Reading Rallies. Manage printing of graduation certificates, coordinating decorations, food and beverages, gifts, etc.

o Ensure the CEO is prepared for all engagements, anticipating needs before they arise.

o Prepare quarterly board meeting materials, meeting correspondence and logistics, take meeting minutes, prepare nametags, name tents, arrange for waters and snacks, etc.

● Other duties as assigned by the Director of Operations, Director of Programs, Director of Development and President & CEO.

Position Qualifications

Competency Statement(s)

· Friendly – Consistently demonstrates a cheerful demeanor towards others.

· Communication, Written and Oral – Articulate communicator and good listener. Ability to synthesize complex information and communicate clearly in writing, spoken word and presentations.

· Change Proficient – Experienced with organizational and personal change and ability to deal positively with life’s ups and downs as well as model and coach positive change management for others

· Process-Oriented/Organized- Ability to maintain data, reports and information in logical, streamlined ways as well as scheduling and running meetings in an organized fashion.

· Technically Proficient – Works with ease across Microsoft, Google and other software. Eager to learn emerging technologies and able to train others in implementation

· Analytical - Ability to create, maintain, analyze and synthesize multiple sources of data and spreadsheets to support decision making

· Ethical - Ability to act with high integrity.

· Teachable-Willing to continue to learn and grow professionally, maintain a growth mindset and actively seek continual improvement.

· Flexible -Willing to change direction quickly, manage multiple priorities, shift hours/schedule, and work fluidly depending on the demand of the job.

· Teamwork -High level of emotional intelligence, ability to understand organizational dynamics, deal with conflict when it arises, and work with a variety of people and personalities.

· Optimistic problem solver - Optimistic, constructive and confident in finding solutions.

· Sense of Humor – Laughs every day! Takes mission seriously but doesn’t take self too seriously!

Qualifications:

● College degree or minimum 4 years of experience serving as an administrative assistant

● Knowledge of office management systems and procedures

● Time management skills and ability to multi-task and prioritize work

● Written and verbal communication skills

● Strong organizational and planning skills

● Team and mission-oriented professional

● Bilingual preferred, but not required

● Project management certification appreciated

Skills and Abilities

Computer Skills:

Proficient in all Microsoft and Google applications and willing to learn new software and programs.

Other:

● Knowledge/experience with content creation, writing and general communications

Ability to multi-task and work in a fast-paced environment

● Must pass background check and maintain valid driver’s license and car insurance.

● Ability to influence improvements that create efficiency and better internal and external experience.

● Advance project management skills, with the ability to juggle multiple fast-paced initiatives while maintaining a focus on results.

● A high level of professionalism and integrity, with the ability to manage sensitive information in a fast-moving environment.

● Ability to learn on the job and be a self-starter

● Excellent organization and interpersonal skills

Physical Demands

· Lift/Carry 10lbs

· Push/Pull 12lbs

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs

Referrals increase your chances of interviewing at Catch Up & Read by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Dallas, TX $55,000.00-$65,000.00 3 days ago

Dallas, TX $75,000.00-$95,000.00 1 day ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr