Administrative Assistant Job at Messiah College in Stamford

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Looking for an exciting opportunity to make a real impact?

Join us and be part of a revolutionary team shaping the future!

The Southwest Connecticut Mental Health System (SWMHS), under the umbrella of the State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is seeking a qualified individual for the position of Administrative Assistant (PCN 27771) to join our team. This position will provide administrative support services within our center in Stamford. Find out more information on this great opportunity below!

POSITION HIGHLIGHTS:

• Work Schedule: Monday - Friday
• Work Hours: Full-time, 40 hours per week
• Work Shift: First shift, 8:00 a.m. - 4:30 p.m.
• Professional growth and development opportunities.
• Coordinating meetings, taking meeting notes, and composing professional meeting minutes.
• Correspondence on behalf of the Site Director and managing office incoming and outgoing mails or packets.
• Assisting with agency events or projects planning and implementation.
• Monitoring and managing agency postings and presentation slides show at the waiting room.
• Data entry. Generating, compiling, modifying, and organizing various types of reports in Excel, Word, Access, SharePoint, and Adobe.
• Managing all room reservations and Outlook calendars.
• Collaborating and following up with the IT department regarding office phone system, computer user accounts, and other IT-related issues.
• Monitoring and maintaining current office supplies and equipment inventory, coordinating with the Business Office for any purchasing and supplies requests.
• Monitoring office environment and state vehicles, submitting work requests and monthly mileage sheets to the Plant Operation department.
• Organizing and managing administrative and confidential digital and paper files.
• Supervising the office assistant and providing backup coverage for the reception. Answer calls, greet and direct visitors/clients, take messages, and communicate with security, agency staff, and providers.

MORE ABOUT THE AGENCY AND FACILITIES:

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

The Southwest Connecticut Mental Health System (SWCMHS) is determined to transform itself into a person-centered/recovery-oriented system of care. This position is vital to this process of transformation. SWCMHS has a large population of Spanish-speaking clients along with significantly psychiatrically impaired clients needing our services which requires a high degree of sensitivity, compassion, and patience. Part of delivering recovery-oriented services includes providing culturally appropriate services.

The vision of the Southwest Connecticut Mental Health System is to provide high quality, compassionate, and culturally competent mental health and substance abuse services to adults with behavioral health disorders who are indigent.

Start with us! Stay with us! Grow with us!

Please note:

• A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience working in a health care or behavioral health care setting.
• Experience with Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, Publisher, SharePoint, and Adobe.
• Experience with professional note-taking and meeting minutes writing.
• Experience with multitasking and prioritizing new tasks as they come in.
• Experience utilizing interpersonal communication professionally.
• Experience utilizing time management and providing customer service skills to coworkers and clients.

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