Akima is hiring: Administrative Assistant in Dahlgren

Akima Systems Engineering (ASE) is seeking an Administrative Assistant to join our team of outstanding professionals. Apply today to become part of our dynamic organization!

Responsibilities

• Provide administrative support tailored to the needs of the Project Team, Program Office, Department, and Corporate Offices, handling complex, confidential duties.
• Work independently with limited supervision on assigned requirements.
• Manage executive office tasks, coordinate with executive staff, and maintain documentation accountability.
• Collect, analyze, and research data for projects.
• Prepare briefing materials, charts, graphs, and presentations independently.
• Make administrative decisions and complete projects/assignments.
• Handle correspondence not requiring personal attention from Government managers.
• Assist in developing and preparing administrative/staff reports.
• Perform quality assurance to ensure report completeness.
• Use graphics or desktop publishing software for presentations.
• Review and summarize reports/documents, highlighting actions or concerns for Government managers.
• Assist in management assignments and provide high-level customer support.
• Establish and maintain Standard Operating Procedures (SOPs) for administrative duties.
• Potentially lead and guide lower-level employees within the Program Office or Department.
• Support visually impaired, blind, and other disabled Government personnel with clerical and administrative tasks, including assistance with accessible software, reading aloud documents, describing illustrative materials, and aiding with signing documents.
• Complete electronic training, manage timekeeping entries, and approve them.
• Enter data into automated business applications, including CIPA performance, Personnel Addendum, Honorary Awards, and trackers.
• Research technological solutions to enhance independence for disabled employees.
• Guide employees on signing and approving documents and data system entries.
• Transport impaired employees to meetings and training using government vehicles.
• Perform secretarial duties (filing, calls, scheduling, travel arrangements) and support office management tasks such as budgeting, personnel records, and payroll.
• Work independently on projects requiring research and preparation of briefing charts and presentation materials.

Qualifications

• Must be able to obtain a DoD Interim Secret clearance; an active Secret clearance is highly preferred.
• Six (6) years of experience with documentation and data management systems, including four years involving Federal Government programs.
• Experience supporting mid-executive level and general administrative functions.
• Proficiency in Microsoft Office Suite and Adobe; typing speed of 40 WPM.
• Ability to work independently, communicate effectively, and handle multiple tasks professionally.
• Experience supporting meetings, maintaining filing systems, managing calendars, and taking minutes.
• Experience editing documents and formatting according to Government standards.
• Experience greeting visitors and handling sensitive materials.
• Experience overseeing support teams, training personnel, and resolving conflicts.

Additional Details

Job ID: 2024-13833

Work Type: On-Site

Company Description

Work Where it Matters

ASE, an Alaska Native Corporation, supports shareholder communities and delivers solutions across the Department of Defense in maritime IT and systems engineering. Join us to make a difference in Alaska Native communities and national security.

We offer a supportive environment, comprehensive benefits, competitive pay, growth opportunities, and excellent retirement options.

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