Kindeva Drug Delivery Company is hiring: Administrative Assistant in California

Posted Monday, November 18, 2024 at 5:00 AM

Kindeva is a leading global contract developer and manufacturer (CDMO) with delivery platform expertise in Autoinjector, Inhalation, Transdermal/Intradermal Patch Technologies. We partner with our customers to improve patient outcomes around the world. Together, as One Team, we will manufacture many more tomorrows.

Job Summary:

The Administrative Assistant will provide high-level administrative support to company C-Suite executives, ensuring efficient operation of the executive office. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The role is equal parts “gate keeper” for the Executive Team and a welcoming presence for those seeking time and attention of the Executive Team.

Key Responsibilities:

1. Calendar Management: Coordinate and manage the schedules of company executives, including meetings, appointments, and travel arrangements.
2. Communication: Serve as the primary point of contact between the company executives and internal/external stakeholders. Handle correspondence, emails, and phone calls with extreme sensitivity.
3. Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
4. Document Preparation: Prepare and edit reports, presentations, and other documents as needed.
5. Project Management: Assist in the planning and execution of special projects and initiatives.
6. Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
7. Support Tasks: Perform other administrative duties as assigned to support the executive team.

Qualifications:

1. Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
2. Experience: Minimum of 5 years of experience in an administrative support role.
3. Skills:
4. Excellent organizational and time-management skills.
5. Strong written and verbal communication skills.
6. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
7. Ability to work independently and as part of a team.
8. High level of discretion and confidentiality.
9. Strong problem-solving skills and exceptional attention to detail.

Equal Opportunity Employer:

Kindeva Drug Delivery is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.