Administrative Assistant Job at Alamogordoschools in Alamogordo

POSITION TITLE: Health Services Administrative Assistant

JOB DESCRIPTION

Provides administrative support to the Director of Health Services and contributes to the efficiency of the Health Services Department in order to effectively support the education process.

ESSENTIAL FUNCTIONS

1. Maintains a pleasant and positive public relations image through telephone communications, assistance to individuals on a walk-in basis, and rapport with co-workers.
2. Serves as the first point of contact with staff, parents, and the public in answering questions or referring them to the appropriate department.
3. Provides administrative support to the Director of Health Services including, but not limited to, maintaining calendars and schedules, answering telephones, and making conference and travel arrangements.
4. Performs Health Assistant duties as needed including filling in at schools in absence of Health Assistants.
5. Directs and coordinates the work flow in the office by determining priorities, work methods, and work sequencing in order to meet established deadlines.
6. Performs department bookkeeping tasks including processing purchase orders and professional leave forms, submitting invoices for payment, maintaining the department budget, and purchasing supplies and equipment.
7. Composes and word processes a variety of materials including correspondence and reports.
8. Obtains, compiles, and organizes pertinent data as needed and puts it into usable form for required reports.
9. Maintains a regular filing system.
10. Operates office machines and maintains them in operating condition.
11. Receives and processes incoming mail and prepares outgoing mail for delivery.
12. Adheres to all health, safety, and sanitation policies of the District and notifies the proper authorities when repairs or replacements are required in order to maintain established standards.
13. Performs other duties and assists at other duty stations as assigned by the Director of Health Services.
14. Performs the job task requirements determined for this position.
15. Complies with all District Customer Service policies and procedures.

PREFERRED KNOWLEDGE, SKILLS, ABILITIES, AND EXPERIENCE

1. High School diploma or equivalent required.
2. Two (2) years secretarial and/or accounting/bookkeeping experience preferred.
3. Advanced word processing skills with ability to compose correspondence and reports.
4. Computer skills – data entry, spreadsheets, internet, and e-mail.
5. Ability to communicate and work professionally and effectively with administrators, staff, students, parents, and the general public.
6. Current Basic First Aid and CPR Course (verified) – District will provide this training.
7. Ability to appropriately handle confidential matters.
8. Professional telephone skills.
9. Ability to perform a wide variety of specialized operations or assignments requiring interpretation of work practices and procedures.
10. Excellent organizational and planning skills.
11. Ability to perform essential job functions and job task requirements.

CONDITIONS OF EMPLOYMENT

Ability to comply with the Immigration Reform and Control Act of 1986 and, upon an offer of employment, complete an Employee’s Statement of Health and submit to a functional capacity evaluation at the District’s expense to determine ability to perform job-related functions and fitness for duty. Any offer of employment is contingent upon satisfactory completion of all background, criminal, and reference investigations.

REPORTS TO: Director of Health Services

EVALUATION: Performance of this job will be evaluated at least once annually by the Director of Health Services.

ADDITIONAL INFO

SALARY: Classified Office Personnel Salary Schedule

DAYS: 234

HOURS: 8

CATEGORY: Non-Exempt

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