George Mason University is hiring: Administrative Assistant in Fairfax

Department: UL - Disability Services

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Pay Band: 03

Salary: Salary range starting low $50k; commensurate with education and experience

Criminal Background Check: Yes

About the Department:

Disability Services ensures equitable access to George Mason University's programs and services for qualified students with disabilities. A qualified student with a disability is a student with a disability who meets the academic and technical standards required for admission or participation in the university's education program and services.

About the Position:

This position's primary objective is to provide administrative support to the Disability Services office. Job duties include answering the office phone; greeting students and Mason community at the front desk, explaining disability services, including the registration process and procedures; providing students with their accommodation letters when requested; making referrals after assessing needs or concerns; assisting with testing center duties; and working on special projects.

This position is not eligible for international visa sponsorship.

Responsibilities:

• Provides administrative support to the office to include:
• Front desk support, answers phones, and schedules meetings;
• Maintains staff calendars as appropriate;
• Files, photocopies, and organizes confidential records;
• Modifies and maintains databases;
• Assists in preparing and proofreading letters, documents, and fliers/informational material;
• Monitors the main office email account;
• Orders food for all office events;
• Supports/trains other front office staff;
• Maintains a filing system for documentation;
• Accesses and reviews student files prior to giving to Disability Services Specialist;
• Collects incoming intake forms and documentation, and provides to Disability Services Specialist in a timely manner;
• Manages the process of renewing accommodation letters every semester;
• Provides coverage for testing center when needed and during high volume testing days;
• Administers exams to students registered in Disability Services;
• Explains testing center policies and procedures to students;
• Other duties as assigned.

Required Qualifications:

• High school diploma or equivalent;
• Experience with Microsoft Office applications;
• Experience with database maintenance and data entry;
• Progressive experience performing receptionist duties, clerical/administrative and support tasks, and providing support/training to other front office staff;
• Proficient knowledge and editing capabilities in written English;
• Demonstrated organizational skills and detail-oriented attributes;
• Effective communication and written skills;
• Ability and willingness to work as a part of a collaborative team;
• Ability to work effectively with people from diverse backgrounds;
• Ability to work in-person.

Preferred Qualifications:

• Associate’s degree in related field;
• Experience in a post-secondary education environment;
• Experience working with individuals with disabilities;
• Working knowledge of post-secondary educational environments;
• Knowledge of or ability to learn relevant confidentiality protocols and procedures;
• Proficient level technology skills with database maintenance and data entry.

Instructions to Applicants:

For full consideration, applicants must apply for the Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: March 21, 2025

For Full Consideration, Apply by: April 4, 2025

Open Until Filled: Yes