Signature Solar Llc is hiring: Administrative Assistant in Irving

Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support our Senior Director team.

The ideal candidate will have a proven track record in administrative support, excellent communication skills,

and the ability to manage multiple responsibilities in a fast-paced environment. This role requires

professionalism, discretion, and the ability to handle confidential information with integrity.

A successful candidate must be able to:

● Provide comprehensive administrative support to the Sr. Directors, including calendar management,

meeting scheduling, and travel coordination

● Manage incoming and outgoing communications (email, phone, and correspondence), ensuring timely

and accurate responses on behalf of the Sr. Directors

● Prepare meeting agendas, attend meetings, take minutes, and track follow-ups to ensure timely

completion of action items

● Support project coordination by tracking deadlines, deliverables, and due dates

● Maintain and organize confidential files, records, and documentation

● Create and edit reports, presentations, and various materials as requested

● Perform accurate and timely data entry

● Plan and coordinate internal events, conferences, and off-site meetings

● Assist with expense reporting, tracking, and basic P&L support

● Conduct research and compile information as needed

● Support special projects and additional tasks as assigned

● Occasional travel may be required to support conventions, off-site meetings, or company events

● All other duties as assigned.

A successful candidate will demonstrate:

● Excellent time management and organizational skills.

● Exceptional attention to detail and accuracy in all tasks.

● Strong problem-solving skills and the ability to anticipate needs and proactively address issues.

● High level of integrity and discretion in handling confidential information.

● Ability to adapt to changing priorities and work effectively under pressure.

Qualifications:

● 1–2 years of experience in an administrative support role, preferably supporting senior staff or multiple

departments

● Associate degree preferred; high school diploma or equivalent required

● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs,

Gmail, G-Chat, Google Calendar)

● Excellent verbal and written communication skills. Ability to interact professionally with all levels of the

organization.

● Strong organizational and time-management skills with the ability to prioritize and handle multiple tasks

simultaneously.

Physical Requirements:

● This position may require the ability to perform tasks that involve sitting, standing, walking, lifting,

computer work and other physical activities. Candidates should be able to meet these physical demands

with or without reasonable accommodations.

Signature Solar Perks:

• Medical.

• Dental.

• Vision.

• Supplemental life.

• PTO.

• 401(K).

• Company-branded merchandise.

• Community events.

• Company-funded continued education opportunities.

• Discounts and perks through locally owned businesses.

EEO Statement:

• Signature Solar is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.