Administrative Assistant Job at Olsson in Kansas City

Overview

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities, and our people make it possible. Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential office support to our North Kansas City office. In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal and external sources with standard correspondence, and directing inquiries to the appropriate individual or department as needed. You will manage data by collecting, reviewing, and updating it, as well as retrieving company records upon request and preparing records for archiving.

Additionally, you will greet visitors professionally, maintain visitor logs, and ensure a welcoming atmosphere. Handling phone calls and ensuring accurate and prompt message delivery will also be part of your duties. Moreover, you will coordinate and organize meetings, travel arrangements, and other activities to ensure smooth scheduling and logistics.