Mecanica Scientific Services Corporation is hiring: Administrative Assistant in

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Mecanica Scientific Services Corporation provided pay range

This range is provided by Mecanica Scientific Services Corporation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$33.65/hr - $36.05/hr

Direct message the job poster from Mecanica Scientific Services Corporation

Are you looking for a company who believes in world class employee culture and focuses on growing YOU professionally?

Alpine Intel is dedicated to innovation across the property, auto, liability, and workers' compensation insurance fields – helping our customers reach peak performance throughout the policy life cycle. Through our operating brands, HVACi, StrikeCheck, National Fire Experts, Donan Engineering, BSC Forensics, Component Testing Laboratories, The Robison Group, VRC Investigations, TechLoss, and Mecanica Scientific Services, we are respected as the industry leader for our scale and track record of conducting expert, specialized, and accurate investigations. Headquartered in Charlotte, North Carolina, our team of experienced professionals provides high-quality solutions nationwide. Alpine Intel is looking for bright candidates with a passion for problem solving to join our growing team.

Welcome to Alpine Intel, a leader in the property insurance intelligence industry. We are currently seeking a Administrative Assistant to join our growing team in Oxnard, CA.

This position will perform administrative and office support activities for team members. Duties include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Additional duties may include review and retention of various data and files received by MSSC’s clients. Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

What Does Alpine Intel Offer You?

• Competitive Compensation Package
• Professional Development
• Employee Referral Bonus
• Medical, Vision, and Dental Insurance Coverage
• 401K with Match
• HSA and HRA (Employer contributions)
• Company Paid Life Insurance
• Company Paid Short-Term and Long-Term Disability
• Tuition Reimbursement
• Paid Time Off and Holidays

Key Responsibilities Include:

• Providing responsive, high-quality service to MSSC’s clients
• Answering incoming phone calls, taking new case calls, and checking for conflicts
• Opening new cases into MSSC system
• Filing, copying, scanning, and printing materials for files
• Calendaring for team members
• Printing inspection photographs and preparing disks for clients and MSSC files
• Sending prepared materials via UPS
• Researching vehicle specifications
• Tagging and entering physical evidence into MSSC system
• Assisting MSSC team members with duties assigned
• Ordering printing supplies, office supplies, and materials as requested by Office Manager and engineering staff
• Checking and receiving mail, depositing checks at the bank, driving personal vehicle to run errands as assigned
• Reviewing and summarizing depositions from clients
• Entering new contacts into MSSC system
• Ordering various documents as needed
• Preparing Excel spreadsheets as assigned
• Closing and archiving case files
• Communicating with team members throughout individual projects
• Performing quality control of work generated, reporting to the Director of Engineering
• Working as a team member
• Maintaining prompt professional courtesy when representing MSSC
• Timely submission of billing expenses and hours via company software
• Contributing to team efforts by accomplishing related results as needed

Minimum Qualifications:

• Must be detail-oriented with the ability to handle multiple tasks simultaneously
• Ability to apply critical-thinking, problem-solving, and decision-making skills to prioritize workload and prevent problems proactively
• Must be adaptable, willing to learn new skills and techniques
• Highly organized with the ability to deliver fast and accurate turnaround times
• Excellent written and verbal communication skills
• Team-oriented with a service mindset
• Demonstrate adaptability, flexibility, and willingness to perform additional tasks
• Superior customer service skills
• Excellent overall computer skills
• Meet or exceed company standards for computer and technical proficiency
• Conduct business honestly and ethically at all times

Physical Requirements:

• Work in an office environment using a computer, telephone, and other office equipment
• Typical noise level of an office environment
• Frequent interruptions during the workday
• Regularly sit, talk, hear; frequently handle repetitive hand motions, stand, walk, reach, bend, or lift up to 25 pounds

To learn more about us visit https://alpineintel.com/

Alpine Intel is committed to creating a diverse environment and is proud to be an equal opportunity employer. We are an E-Verify participating employer.