New York Institute of Technology is hiring: Administrative Assistant in Village

Overview

Administrative Assistant

Job Location(s): US-NY-Old Westbury

Job ID: 2025-4090

Division: Campus Dining

# of Openings: 1

Position Type: Staff (Dining)

Type: Regular Full-Time

Category: Administrative/Clerical

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

Responsibilities

• Serve as a liaison to prospective clients, NYIT students, faculty, staff, and administration.
• Handle the clerical responsibilities as required.
• Follow detailed work plans; receive and forward all calls and email inquiries to the appropriate department.
• Work in conjunction with the management team to successfully execute daily meetings, events, and projects.
• Work between cafes, special events, and daily catering needs as required; schedule will vary.
• Prepare documents for weekly Banquet Event Order meetings.
• Post daily and weekly on social media sites; programming, incentives, and marketing campaigns.
• Assist with execution of daily catering orders; preparing equipment, confirming details, delivering to locations, setting up and breaking down.
• Create and print menus and signs for each location as requested; create and print all food labels for various locations.
• Collaborate with management to generate newsletters, strengthen relationships, and increase sales.
• Respond promptly to inquiries regarding catering orders; provide basic sales information and record event inquiries through the catering software, forwarding to Catering and Client Relations Manager.
• Answer all incoming calls to Campus Dining and forward to the appropriate department in a timely manner.
• Assist with deposits and cash reconciliation if needed.
• Submit all facilities requests in a timely manner.
• Manage schedules for all Campus Dining employees and maintain contact information to notify employees of weekly schedules.
• Process all requisitions for purchase orders using the university financial systems and follow procedures.
• Maintain and distribute birthday cards to NYIT staff and staff accomplishment program.
• Assist Director of Dining Services with invoicing and reconciliations as needed.
• Maintain and order office supplies when needed.
• Keep neat files for proposals, contracts, payments, events details, and invoices.
• Adhere to the weekly schedule set by Culinary Operations Manager.
• Complete Day Workday and manual time sheets daily and submit on the last shift of the week; provide daily recap at end of shift.
• Must be able to work in other areas on campus as needed (DeSeversky Mansion, all campus cafes, kiosks, food trucks, and any/all special events on or off campus).
• Must be able to work in other positions as needed should vacancies occur due to vacancies, vacations, sick, or personal time.
• Must be able to work a flexible schedule including weekends, nights, and holidays, as needed.
• Employees are required to work Black dates for the university, including commencement, open house, and admitted students events.
• PTO must be submitted 2 weeks in advance and approved.
• Other duties as assigned.

Qualifications

• Bachelor's Degree required.
• Experience within a catering or campus dining environment as an Administrative Assistant strongly preferred.
• Advanced computer skills including word processing, spreadsheets, desktop publishing and brand property management systems.
• Multi-tasking and ability to work in a fast-paced environment.
• Excellent communication and listening skills.

* This is a seasonal full-time position working from September through May and is paid over a 12-month period.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. NYIT considers factors such as scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

Minimum Salary: USD $28,000.00/Yr.

Maximum Salary: USD $30,000.00/Yr.