Atria Management Company is hiring: Administrative Assistant in Village of Lynbr

Administrative Assistant – Atria Management Company

Location: Lynbrook, NY

Salary: $90,000.00–$105,000.00 (2 weeks ago)

Responsibilities

• Assist the Community Business Director with accounts receivable: maintain resident data, input ancillary charges, generate monthly billing statements, review aging reports, and support collection efforts.
• Assist with accounts payable: code invoices, enter data into systems, copy and file vendor documents.
• Support payroll functions: run daily punch reports, correct missed punches, support pay‑period end processes, file records, and train staff on time‑clock procedures.
• Assist with HR functions: new‑hire orientation, enrollment, and plan changes; maintain personnel files (with controlled access), and track FMLA, Worker’s Compensation, and other programs.
• Help with month‑end close procedures: collect accruals from department heads and conduct account research as needed.
• Provide direct phone coverage with receptionist staff.
• Manage and order community office supplies.
• Drive company vehicle as required for community events.
• Support sales effort by scheduling tours, handling phone inquiries, and conducting tours.
• Perform other duties as needed and/or assigned.

Qualifications

• High school diploma or GED; or 1–3 months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills with Microsoft Office and internet navigation.
• Must successfully complete all Atria‑specified training programs.
• State‑required training guidelines.
• Ability to read and comprehend simple instructions, correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one‑on‑one and small‑group situations to customers, clients, and other employees.
• Basic arithmetic skills (addition, subtraction, multiplication, division).
• Application of common sense to carry out detailed written or oral instructions.
• Problem‑solving in standardized situations with a few concrete variables.
• Ability to work various schedules and shifts as needed.

Benefits

• Paid holidays and PTO
• Annual anniversary rewards (starting at $500 for full‑time employees)
• Annual Scores reward ($500 full‑time / $250 part‑time, based on community survey results)
• Health, dental, vision, and life insurance
• Retirement savings plan / 401(k) employer match
• Tuition reimbursement (U.S. based communities)

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative