Administrative Assistant Job at Babson College in Wellesley

THE OPPORTUNITY

The Administrative Assistant provides front desk and administrative support for the Glavin Office of International Education, including education abroad, short-term faculty-led programs, and international student and scholar services. This role serves as the first point of contact for stakeholders such as students, faculty, and staff.

WHAT YOU WILL DO

1. Serve as the first point of contact for the office, greeting visitors and managing inquiries.
2. Maintain calendars for the Senior Director, Associate Director, and other staff.
3. Manage student appointments for department staff.
4. Plan and coordinate logistics for meetings and events.
5. Support staff with student programs, marketing, room reservations, and supplies.
6. Oversee technological needs of the front office, including laptops, phones, and printers, coordinating with ITSD and Cannon Copy Center.
7. Update the department website with ITSD and College Marketing assistance. Create and review promotional materials and manage social media accounts.
8. Handle mail, correspondence, and follow-up communications.
9. Answer phones, screen calls, and provide information to callers.
10. Draft, proofread, and edit correspondence, reports, and other documents.
11. Design and maintain electronic filing systems.
12. Interview, select, train, and evaluate student workers.
13. Order and maintain office supplies.
14. Perform additional responsibilities as needed by the department.

YOUR TEAM WILL INCLUDE

Student Assistants (1-5)

WHAT EDUCATION AND SKILLS YOU WILL NEED

• High School Diploma
• 3-5 years of related experience
• Excellent typing, editing, and proofreading skills
• Strong organizational, interpersonal, and communication skills, with a high degree of confidentiality
• Proficiency in Microsoft 365
• Ability to interact effectively with trustees, students, parents, faculty, staff, and visitors
• Strong supervisory and training skills
• Ability to manage multiple priorities with attention to detail
• Effective communication with non-native English speakers and individuals from diverse backgrounds
• Experience working in multicultural and international communities
• Ability to propose new methods, take thoughtful risks, and adapt to change

HOW AND WHERE YOU WILL WORK

Onsite work required 5 days per week, with potential for occasional remote work depending on organizational needs.

About Us

Babson College is a world-class business school dedicated to empowering entrepreneurial leaders to create significant economic and social value globally. We foster a collaborative, inclusive environment that promotes professional growth, diversity, and community engagement. We offer comprehensive benefits, development opportunities, and a supportive workplace committed to diversity and inclusion.

#J-18808-Ljbffr