University of Georgia is hiring: Administrative Assistant in Athens

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education. The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University\'s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department

Franklin College of Arts and Sciences is the heart of the University of Georgia\'s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule M-F; 8am-5pm

Advertised Salary Commensurate with Experience

Posting Date 07/15/2025

Open until filled Yes

Proposed Starting Date 10/01/2025

Special Instructions to Applicants

Location of Vacancy

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at UGA Credit Background Check website. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at the USG policy manual.

Position Information

Classification Title Office/Clerical Assistant

FLSA Non-Exempt

FTE 1.0

Minimum Qualifications Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary The Administrative Assistant plays a vital role in managing the academic and administrative functions of the Department of Religion. This multifaceted position supports undergraduate and graduate academic operations, faculty and department leadership, and overall office administration. The role includes instructional staff support, student services, office management, communications, and acting as a liaison across university systems and departments.

Knowledge, Skills, Abilities and/or Competencies

• Communication: Excellent verbal and written communication; ability to interact professionally with all stakeholders.
• Organization: Proven ability to prioritize tasks and manage multiple projects under tight deadlines.
• Technical Skills: Proficiency in Microsoft Excel (including pivot tables/charts), Banner, GradSlate, UGAMart, CAPA, and other digital tools.
• Interpersonal Skills: Demonstrated diplomacy, discretion, and conflict resolution in a diverse academic setting.
• Problem-Solving: Strong analytical skills, ability to work independently, and take initiative.
• Learning Agility: Quick to learn complex procedures and systems required for reporting and data management.

Physical Demands Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access Yes

Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

• Instructional Support
  • Serve as Section Control Officer: load course offerings, assign classrooms, process section changes, and support registration overrides in Banner.
  • Coordinate faculty course evaluations and assist with CAPA submissions for new course numbers.
  • Process instructional documentation (e.g., transfer credits, course challenges, grade changes, withdrawals).
  • Liaise with the UGA Bookstore regarding textbook orders and instructional materials.
• Course Scheduling & Evaluations
  • Maintain the department's teaching schedule each semester.
  • Reserve instructional and event spaces for faculty, speakers, and departmental use.
  • Facilitate the online course evaluation process each semester.

Percentage of time 30

Duties/Responsibilities

• Office and Department Operations
  • Manage and update departmental directories, listservs, websites, and bulletin boards.
  • Oversee supply inventory and purchasing via UGAMart; maintain the appearance of shared spaces (e.g., conference rooms, mailroom, breakroom).
  • Submit and track work orders through FMD and Franklin IT.
  • Oversee annual inventory audit.
  • Serve as receptionist: greet visitors, answer phones, manage mail, and handle local/international shipping.
  • Maintain and distribute office keys; manage copier access and troubleshoot as Copier Delegate.
  • Collaborate on shared calendars and agendas.
  • Act as the department\'s contact person for building maintenance and liaise with custodial staff, FMD, the Office of Emergency Preparedness, and other units as needed.

Percentage of time 30

Duties/Responsibilities

• Undergraduate Program Support
  • Maintain undergraduate listservs and provide administrative support for events, including room reservations and catering.
• Graduate Program Support
  • Assist with graduate admissions processes (e.g., GradSlate), GTA appointment letters, tuition waivers, and compliance monitoring.
  • Clear advising holds, process course overrides, and enter graduate student research hours each semester.
  • Prepare graduate student offices.
  • Support graduate student travel funding, reimbursements, recruitment events, and orientation/graduation dinners.
  • Communicate with prospective and incoming students about funding, housing, and health insurance.
  • Maintain graduate listservs and request IT assistance for graduate student resources.

Percentage of time 20

Duties/Responsibilities

• Department Head Support
  • Provide executive-level administrative support to the Department Head of Religion.
  • Manage schedules, communications, and deadline tracking.
  • Maintain confidentiality while handling sensitive matters and correspondence.
  • Anticipate and coordinate administrative needs, stay abreast of departmental issues, and offer insight and solutions.
  • Support faculty and staff hiring: coordinate Zoom and campus interviews, and assist with Letters of Agreement for part-time hires.

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