DSV Air & Sea Inc. is hiring: Administrative Assistant in Albuquerque

Overview

Location: USA - Albuquerque, 7200 Bluewater

Division: Solutions

Job Posting Title: Administrative Assistant - 99230

Time Type: Full Time

POSITION SUMMARY

The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)
• Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
• Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I-9 completion/compliance. Maintains personnel files for all employees
• Provides support on auditing, reviewing, and processing the paperwork and forms
• Generates, compiles, and distributes reports
• Participates in special projects and initiatives, including engagement, job fairs and HR Assessments
• Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
• Maintains confidentiality and performs all duties in accordance with company policies and procedures

ADDITIONAL FUNCTIONAL AREAS

Additional Operations essential functions include clerical support to management and operational functions, data entry and reporting, frontline customer service, assisting with monthly audits, and process improvements. Review, revise and maintain current SOPs; audit processes.

OTHER DUTIES (Site Specific)

• Performs other duties as assigned.
• Work overtime as dictated by business whether mandatory or voluntary.

SUPERVISORY RESPONSIBILITIES

None

MINIMUM REQUIRED QUALIFICATIONS

• Clerical 2 years
• Must have a high school diploma or general education degree (GED)
• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months (range from mild to moderate)

SKILLS, KNOWLEDGE AND ABILITIES

• Proficiency in Microsoft Office
• Experience with HRIS systems
• English (reading, writing, verbal)
• Good mathematical skills
• Excellent organizational and decision-making skills
• Strong interpersonal and communication skills to handle sensitive and confidential situations and documentation
• Attention to detail; ability to establish priorities and meet deadlines
• High level of confidentiality; leadership skills; results-oriented; sense of urgency and customer service focus
• Working knowledge of applicable laws and regulations related to Human Resources
• Ability to analyze HR processes and make practical recommendations
• Ability to adapt to change and shifting priorities

PREFERRED QUALIFICATIONS

• Success Factors
• WMS Cargowrite

PHYSICAL DEMANDS

• Occasionally: Handling/Fingering, Sitting
• Frequently: Bending
• Constantly: Walking and Standing
• Ability to lift/carry and push/pull: 21-50 pounds

WORK ENVIRONMENT

Noise level is usually low to moderate. You may be in conditions that include exposure to fumes or airborne particles and chemicals as applicable to warehouse operations.

REASONABLE ACCOMMODATIONS

DSV is an equal employment opportunity employer. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. For accommodation requests, contact Human Resources at hr@us.dsv.com.

DSV – GLOBAL TRANSPORT AND LOGISTICS

DSV is a global leader in transport and logistics. We value inclusivity and encourage growth and ambition. For more information, visit dsv.com.

Nearest Major Market: Albuquerque