Administrative Assistant Job at DSV - Global Transport and Logistics in Albuquer

Overview

Administrative Assistant – DSV - Global Transport and Logistics

Location: USA - Albuquerque, 7200 Bluewater

Division: Solutions

Job Posting Title: Administrative Assistant - 99230

Time Type: Full Time

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Position Summary

The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.

Essential Duties And Responsibilities

• Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)
• Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
• Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees
• Provides support on auditing, reviewing, and processing the paperwork and forms
• Generates, compiles, and distributes reports
• Participate in special project and initiatives, to include engagement, job fairs and HR Assessments
• Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
• Must maintain confidentiality and perform all duties in accordance with company policies and procedures

Additional Operations – Functional Area

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone
• Reviews, research and/or enters data in various systems to support respective functional area
• Compile data and provides various regular and adhoc reports to management for review and determination
• Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
• Assists management with monthly audit activity by retrieving data and/or files for review
• Work to streamline processes
• Work improvement projects
• Review current SOPs, revise and maintain processes
• Audit processes

Other Duties (Site Specific)

• Performs other duties as assigned
• Work overtime as dictated by business whether mandatory or voluntary

Supervisory Responsibilities

• None

Minimum Required Qualifications

• Clerical 2 years

Education and/or Experience

• Must have a high school diploma or general education degree (GED)
• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate

Skills, Knowledge And Abilities

Computer Skills

• Proficiency in Microsoft Office
• Experience with HRIS systems

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Good mathematical skills

Other

• Must have excellent organizational and decision-making skills
• High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation; Experience with HRIS systems
• Attention to detail and ability to establish priorities and meet deadlines
• Good to excellent spelling, grammar, and written communication skills
• Ability to maintain a high level of confidentiality
• Demonstrated leadership skills and strong business and professional acumen
• Results-oriented
• Must have a high sense of urgency and customer service focus
• Working knowledge of applicable law and regulations related to Human Resources function
• Ability to analyze HR processes and make practical recommendations to clients
• Must possess an understanding of the business and quickly learn the organization's strategy
• Must be able to deal with ambiguity and cope with change
• Must be flexible with shifting priorities

Preferred Qualifications

• Success Factors
• WMS Cargowrite

Physical Demands

• Occasionally: Handling/Fingering, Sitting
• Frequently: Bending
• Constantly: Walking and Standing
• Ability to Lift/Carry and Push/Pull: 21-50 pounds; Reach above shoulder, reach outward, squat, or kneel

Work Environment

Noise level typically low to moderate; occasional exposure to fumes or airborne particles; reasonable accommodations available per policy.

Equal Opportunity

DSV is an equal employment opportunity employer. Candidates are considered without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by law. For accommodations, contact Human Resources at hr@us.dsv.com.

DSV – Global transport and logistics. Working at DSV means playing in a different league. We are a global leader in transport and logistics with a commitment to growth, inclusion and delivering value to customers.