ADMINISTRATIVE ASSISTANT Job at AJMAL TRADING GROUP PTE. LTD. in Town of Islip

Job Scope:

• Answer incoming phone calls and direct inquiries appropriately (Proficient in English and Tamil).
• Perform sales support operations, data entry, and update sales reports.
• Filing and scanning of documents.
• Prepare invoices and follow up on payments.
• Perform ad-hoc duties as assigned and assist in preparing regularly scheduled reports.
• Maintain company insurance records, including new applications and renewals.
• Renew/follow up on the company’s motor vehicle road tax and insurance claims.
• Handle Company and Employee accident reports and follow up on claims.
• Order stationery.
• Perform ad-hoc duties as assigned.

Requirements:

• Ability to prioritize work and meet deadlines.
• Able to work both independently and in a team environment.
• Good written and verbal communication skills.
• Organized, detail oriented, and deadline focused.
• Flexible and adaptable working style.

Qualifications:

• Preferably Minimum 'O' Level or Higher NITEC/Diploma, or equivalent work experience.
• At least 3 years of relevant work experience.
• Knowledge of office management systems and procedures.
• Proven administrative or assistant experience is an advantage.
• Proficiency in MYOB, MS Office, especially Word and Excel.
• Possess good teamwork skills.
• Attention to detail and problem solving abilities.
• Strong organizational and planning skills.