Saint John the Baptist - New Brighton is hiring: Administrative Assistant in New

Job Purpose: The primary purpose of this position is to provide administrative support to the ministries and personnel of the Office of Discipleship & Mission (ODM). This position also involves sacramental data recording according to canon law and parish policy.

Representative Responsibilities

1. Direct administrative support for ODM Staff
1. Assist with clear oral and written communication. Share inquiries regarding Discipleship and Mission via phone and email.
2. Coordinate workflow for special projects: copying, collating, editing, organizing, and distributing tasks to ensure timely completion. Utilize clerks and volunteers effectively within established processes.
3. Support event planning and execution as needed.
2. Manage the Book Rack ministry: Handle deposits, update databases, and communicate with St. George’s Bookstore.

1. Assist in Program Management Systems
1. Support Coordinators with program management and projects.
2. Create forms for parish and ODM ministries.
3. Develop online forms integrated with back-end accounting.
4. Maintain class lists, attendance sheets, and keep registration records current.
5. Participate in evangelization ODM events as needed.
6. Create and distribute posters and publicity materials for ODM.
7. Manage ODM Resource room items, including checkout systems for iPads.
2. Participate in staff meetings: Engage in department, church, and wider staff meetings, gatherings, and retreats. Provide input, support, and note-taking assistance. Work towards fostering a harmonious and joyful work environment.

1. Develop and maintain communication systems: Oversee the Flocknote communication system for ODM and parish staff.

1. Support programs of the Director of Discipleship: Assist with administrative tasks for Adult Education, Becoming Catholic OCIA, and Catechesis of the Good Shepherd.

1. Oversee sacramental recordkeeping: Record sacramental data according to canon law and parish policies. Manage requests for sacramental information from other parishes and provide certificates and recordings for all sacraments.

1. Coordinate infant Baptism preparation: Manage inquiries, guide couples, schedule classes and celebrations, communicate with families and facilitators.

1. Coordinate Marriage Ministry/Convalidation: Process intakes, assist with mentor packets, and schedule related events.