Net2Source (N2S) is hiring: Administrative Assistant in San Dimas

Responsibilities

• Manage schedules, calendars, and coordinate travel/logistics
• Prepare meeting materials and presentations; arrange meeting rooms as needed
• Process and complete expense reports
• Answer and triage phone calls; assist with managing shared email accounts
• Provide administrative support: copies, filing, maintaining/updating shared server files
• Support HR and hiring managers with interview scheduling and candidate greetings
• Assist in planning department meetings/events, prepare agendas and meeting minutes
• Prepare corporate documents in MS Word, PowerPoint, and Excel
• Compile reports, manage organizational charts, and assist with budget cycles
• Support SharePoint management and updates
• Other administrative duties as assigned

Requirements

• Bachelor’s degree or equivalent experience
• 5+ years in an administrative role supporting Executive Director/VP level or above (pharma/biotech preferred)
• Experience collaborating with other administrative assistants in a team setting
• Strong organizational skills; ability to prioritize competing demands and meet deadlines
• Excellent written/verbal communication and professional interpersonal skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and MS Outlook (calendar management)
• Experience with Concur preferred
• Adaptable in a fast-paced, evolving environment; self-motivated with strong ownership
• High level of professionalism, confidentiality, and discretion

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Other

Industries

• Pharmaceutical Manufacturing