Accelerated Urgent Care is hiring: Administrative Assistant in Bakersfield

Accelerated Urgent Care is a mission-driven organization committed to excellence in healthcare services. We’re seeking a highly organized and dependableAdministrative Assistantto support ourFinanceandHuman Resourcesdepartments with payroll, accounts payable, expense tracking, and general administrative duties. This role is ideal for someone who is detail-oriented, proactive, and eager to work in a collaborative, professional environment.

Key Responsibilities

Payroll Support

• Perform new hire audits and review HR data entry for accuracy
• Follow up on payroll discrepancies including missed punches, early starts, missed meal breaks, time off requests, overtime, and double time
• Import payroll-related data such as provider patient counts, on-call incentives, and other variables
• Serve as a liaison between employees and the HCM Support team
• Address employee payroll questions and concerns in coordination with HR
• Calculate final paychecks for Director of Finance review and approval

• Collect and enter vendor invoices into the AP system
• Monitor and review expenses for accuracy
• Collaborate with the Director of Finance and Leadership Team to resolve expense-related inquiries
• Maintain ongoing communication with vendors to address disputes or variances

• Assist with clinic-wide expense tracking
• Support department heads to ensure accurate expense reporting
• Assist HR with employee communications and administrative tasks
• Help with document management, data entry, and record maintenance
• Support onboarding documentation and file audits as needed
• Prepare and format reports, memos, and documentation
• Respond to general inquiries

• 2+ years of experience in an administrative support role
• Familiarity with payroll and accounts payable processes
• Strong communication and problem-solving skills
• Proficient in Microsoft Office Suite
• Detail-oriented with strong organizational skills
• Ability to maintain confidentiality and handle sensitive information
• Professional demeanor and customer service mindset

• Experience in a healthcare setting
• Familiarity with accounting or payroll software (e.g., QuickBooks, Paylocity, or similar)
• Basic knowledge of Finance/ Payroll/ HR processes and procedures