City of Victoria TX is hiring: Administrative Assistant (Administrative Support)

General Summary

This position coordinates administrative tasks and assignments on a variety of administrative matters.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports that require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
• Serves as the official custodian of bills referred to committee.
• Drafts amendments and bills at direction of other committee staff.
• Performs other related duties as required.

Knowledge, Skills, And Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Minimum Qualifications

A bachelor’s degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply to GovernmentJobs.com. Applications are available through the Florida Legislature Website Online Sunshine.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Benefits

Health and Dental Insurance

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits

Annual Leave accrues as follows based on creditable state service: Up to 5 years - 11 hours per month; 5 to 10 years - 13 hours per month; Over 10 years - 15 hours per month.

Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance

Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement

Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium.

Florida Pre-Tax Plan And Deferred Compensation Plan

This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays

New Year\'s Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran\'s Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement

The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $35,000. Note: All values are based on individual plans.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Government Administration

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