Administrative Assistant Job at Zeeco in Tulsa

Responsibilities:

1. Coordinate all project document control activities, including document/drawing control and project file management.
2. Assist in the customer quoting process to ensure that each customer receives what they require.
3. Track and report document/drawing control to ensure compliance with client contracts.
4. Assist Project Engineer with administering activities involving projects and equipment.
5. Maintain status of documents by tracking progress and keeping the Project Engineers informed.
6. Create project schedules when necessary.
7. Issue shop releases and shipping lists to the shop for production purposes.
8. Be responsible for the transmittal of various documents to and from customers.
9. Coordinate the wrap-up of projects; prepare final documents/drawings to deliver to the client.
10. Create various project documents using Word, Microsoft Project, and Excel.
11. Create data books and manuals for each project within the department.
12. Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
13. Produce a variety of reports as deemed necessary.

Minimum Requirements:

1. Bachelor's degree preferred.
2. Previous office experience is a plus.
3. Advanced organizational and writing skills are preferred.
4. Intermediate knowledge of Word and Excel is preferred but not required.

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