Administrative Assistant Job at Oklahoma State University-Oklahoma City in Oklah

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Administrative Jobs | Institutional & Business Affairs | Clerical & Administrative Support

Employment Type: Full Time

Institution Type: Four-Year Institution

Campus: OSU-Stillwater

Contact Name & Email: Shannon Spaulding, shannon.spaulding@okstate.edu

Work Schedule: M-F 8a-5p

Appointment Length: Regular, Continuous/Until Further Notice

Hiring Range: $13.50/hr. - $20.00/hr.

Special Instructions to Applicants: Please provide a resume, cover letter, and contact information for three professional references.

About this Position

Assist the department head with scheduling, reports, communications, and special projects. Take on delegated tasks as needed. Coordinate and organize events. Supervise and train office employees. Prepare, monitor, and process all budget, personnel, payroll, travel, inventory, and vendor/contractor forms. Class and room scheduling. Maintain all department documents.

Required Qualifications

• High School/GED (degree must be conferred on or before the start date)
• 5 years of related experience

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge

• Proficient with Access, Excel, Word, Outlook, PowerPoint, and Publisher
• Troubleshooting knowledge of computers and software a plus

Preferred Qualifications

• Bachelor's degree
• At least two years of experience within the OSU payroll and SIS system
• At least two years of experience within the OSU payroll and student systems

Certifications, Registrations, and/or Licenses

Notary Public can be obtained after hire.

Organization

Oklahoma State University is a modern land-grant system that prepares students for success. OSU has more than 35,000 students across its five-campus system, with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation, and the world.

Oklahoma State University-Oklahoma City (OSU-OKC) is part of this system, offering over 50 degrees and certificates. OSU-OKC trains students to work and lead in various fields, including police, fire, nursing, teaching, healthcare, and business. Visit osuokc.edu for more information.

Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration without discrimination based on age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, or other protected categories. Campuses are tobacco and vapor-free.

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