RBC Capital Markets, LLC is hiring: Administrative Assistant in Dallas

Job Summary

Provide support to Managing Directors and other employees within the Global Investment Banking group in Dallas, Texas.

Job Description

What will you do?

• Answering telephone, taking messages, and answering routine questions.
• Maintaining vacation schedule and master schedule of staff whereabouts.
• Maintaining master copies.
• Distribute mail and coordinate courier service as needed.
• Answer and screen telephone calls professionally.
• Make domestic and international travel arrangements and handle changes.
• Coordinate meeting arrangements (conference calls, meeting rooms, reservations, catering).
• Manage multiple calendars.
• Request Compliance pre-approval in MCO for client entertainment and gifts, follow-up as needed.
• Request pre-approval for sponsorships and donations following policies.
• Prepare, track, and manage expense reports via expense reporting system.
• Act as backup to other department staff as needed.
• Perform duties related to deal transactions in the MF Portal.
• Assist with competitive bids as needed.
• Review and comply with MF Policies, Procedures, and Firm Policies.
• Escalate operational risk events and control deficiencies.
• Complete RBC Learning tasks timely.
• Prepare closed deal files in MF Portal.
• Assist with document production as needed.
• Perform other delegated tasks.
• Maintain organizational policy manuals, keeping them up-to-date.
• Type and distribute memos, minutes, and presentations.

What do you need to succeed?

• At least 5 years of experience; administrative experience preferred.
• Bachelor's degree preferred.
• Ability to prioritize and manage multiple tasks.
• Strong computer skills, especially MS Office.
• Excellent communication skills.
• Strong interpersonal skills.
• Good organization, follow-through, and problem-solving skills.
• Initiative, independence, and teamwork skills.
• Maintain high professional and ethical standards.
• Ability to handle confidential information.

What's in it for you?

We offer a comprehensive Total Rewards Program, leadership support, opportunities to make a difference, and work in a collaborative, high-performing team. Challenging work and client relationship opportunities are also available.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: DALLAS CRESCENT COURT, 200 CRESCENT COURT, DALLAS

City: Dallas

Country: United States of America

Work hours/week: 40

Employment Type: Full time

Platform: CAPITAL MARKETS

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-05-13

Application Deadline: Applications accepted until 11:59 PM the day before the deadline.

Inclusion and Equal Opportunity Employment

At RBC, we believe in an inclusive workplace with diverse perspectives. We support our employees to perform at their best, collaborate effectively, innovate, and grow professionally. We foster a workplace based on respect, belonging, and opportunity for all.

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