Administrative Assistant Job at Houston-Galveston Area Council in Houston

Overview

The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people. We are the pulse of our region addressing issues that cross city limits and county lines every day. We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and more. We work to make the region a great place to live, work, and thrive.

What will I be doing?

• Schedule meetings, travel, workshops and associated logistics
• Proof reading of meeting materials
• Creating agenda items in NovusAgenda
• Sending meeting agenda mailouts
• Posting agenda to websites
• Transcription of meeting minutes
• Administration of department finances including:
  • Assists in review and tracking of department annual budget
  • Consolidated monthly credit card statements
  • Create purchase orders and check requests when needed
  • Look up invoices in vendor portal
  • Processing invoice for payment
  • Work/meet with vendors and Finance staff with issues on invoices
  • Tracking all telco invoices monthly with ACH payments
  • Submit monthly report to finance for inventory distributed to staff
• Other secretarial functions, including: Drafting and typing correspondence, file management, mailing lists, mail-outs, faxes and e-mail communications, handling telephone calls and messages, greet visitors

Key Qualifications

• Ability to deal politely and creatively with a wide range of individuals, in both formal and informal settings
• Strong organizational skills and the ability to manage multiple projects

Do you have…

• A degree in an applicable academic discipline or related field of study
• Less than 1 year of experience working with local government, nonprofit programs, school or in job related duties

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Government Administration

Benefits

• Medical insurance
• Vision insurance
• 401(k)