Living Legends is hiring: Administrative Assistant in Buffalo

The McGuire Group
The McGuire Group Corporate
455 CAYUGA ROAD
SUITE 200
BUFFALO, NY 14225, USA

The McGuire Group
The McGuire Group Corporate
455 CAYUGA ROAD
SUITE 200
BUFFALO, NY 14225, USA

SHIFT: Full-Time, Days

Location: Compass East

JOB DESCRIPTION:

Performs clerical support in accordance with established procedures as directed by the NAT program coordinator

RESPONSIBILITIES:

• Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class
• Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class
• Welcome students and all who enter the training center
• Monitor time clock and ensure trainees are punching in and out
• Ensure Testing Lab is prepared for testing days
• Act as a volunteer for testing candidates when needed
• Maintains resident rights by following HIPAA privacy, security and confidentiality standards
• Access Certification exam results, document, and maintain in training folder
• Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate
• Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up
• Responsible for ordering supplies
• Incoming and Outgoing mail
• Assist NAT students with questions pertaining to schedule, payroll, transportation and program
• Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date
• Answering calls
• Photocopying and material and distribution
• Assist with creating and printing of various certifications
• Laminate as needed
• Performs any other duties necessary as assigned by Supervisor

REQUIREMENTS:

• Minimum 18 years of age
• Experience in long-term care facility preferred
• Experience of at least 1 year in a clerical setting, required
• Proficiency in the Microsoft Office suite, such as Excel and Word, required.
• Ability to handle a fast-paced environment
• Filing paperwork, answering and transferring calls
• Able to lift up to 20 pounds
• Strong written and verbal communication skills; able to follow written and verbal instructions
• Able to perform tasks while upholding high standards of quality, cleanliness, and kindness

BENEFITS:

• Weekly Paychecks
• Retirement 401k
• Generous Paid Time Off

Qualifications

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

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