Job Description
Equix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The Equix team is built on pride in the workmanship and abilities of our crews. Our Core group of in-house welders have extensive knowledge and background in pipeline and fabrication welding. We have a current opening for an Administrative Assistant. At Equix, we support our customers and stakeholders and constantly strive to exceed expectations with all of our services, which include: Pipeline Construction, Gas Distribution, Horizntal Directional Drilling, Facility Construction and Fabrication, and Trenching services.
Responsibilities:
- Prepares weekly and monthly reports for projects
- Collect and process timesheets
- Process weekly and monthly customer billings
- Prepare job documents, organize and file as needed
- Call in accurate locates for projects
- Maintain communication with field personnel to ensure locates are renewed timely
- Collect and submit credit card receipts
- Create work orders
- Assist with project closeout responsibilities
- Provide excellent customer service to clients, vendors and subcontractors
- Entering time for employees & equipment usage & production from the field to the corporate office
- Effectively communicate with employees, customers, managers, and other stakeholders
- Responsible for handling confidential information
- Other duties as assigned
Requirements:
- High School Diploma/GED or equivalent preferred
- A minimum of one (2) year of prior administrative experience
- Construction industry experience preferred along with experience using Vista/Viewpoint
- Highly organized and detail-oriented
- Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
- Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player
- Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized
- MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred
- Must have the ability to communicate and work with diverse personalities
Equix offers:
- Multiple medical plan options
- Weekly pay
- Wellness program
- Dental and vision plans
- FSA and HSA options
- 401k savings plan with employer match
- Financial protection products
- Short and long-term disability, life, accident, critical illness
- Legal Shield and ID theft plans
- Employer-paid life insurance
- Paid Time Off and paid holidays
- Employee assistance program
- Employee referral program
- Pet Insurance
- Education Assistance Program
- Health Advocacy Program
**Equal opportunity employer, including veterans, and individuals with disabilities**