Robert Half is hiring: Sr. Administrative Assistant in San Diego

Robert Half’s client, a respected nonprofit organization in San Diego, is seeking a reliable, professional, and proactive Senior Administrative Assistant to provide high-level support to the Board of Directors and executive leadership. This hybrid role requires someone highly organized, detail-oriented, and confident in managing board communications, meeting logistics, and committee coordination.

Role: Senior Administrative Assistant

Location: San Diego, CA (Primarily remote with occasional in-office attendance)

Key Responsibilities:

Board & Committee Support

• Prepare, schedule, and distribute board and committee agendas in advance.
• Compile and distribute meeting packets, notices, and governance documents.
• Take and maintain accurate meeting minutes for boards and committees.
• Support onboarding of new board members and ensure all documentation is complete.

Organization & Communication

• Manage multiple board calendars, deadlines, and deliverables.
• Ensure communications and emails are professional, timely, and accurate.
• Coordinate directly with board chairs and committee leaders at an executive level.
• Reach out to committee members and distribute materials in a timely, organized manner.

Meeting Management

• Oversee logistics for board and committee meetings.
• Coordinate Zoom/virtual meetings, Gmail invites, webinars, and shared documents.
• Utilize Google Shared Drive and Asana for project and task management.
• Attend in-person meetings in San Diego as needed.

Administrative Support

• Support executive leadership with board-related tasks and documentation.
• Assist with production and organization of materials for governance and compliance purposes.
• Ensure accuracy and consistency across all board documents and records.

Qualifications:

• Strong organizational skills with the ability to manage multiple boards and committees simultaneously.
• Excellent attention to detail and follow-through.
• Comfortable communicating with executives and board members.
• Proficiency with Zoom, Gmail/Google Suite, shared drives, and Asana.
• Prior experience supporting nonprofit boards or senior leadership is highly preferred.
• Self-motivated, proactive, and able to operate independently with minimal oversight.
• Eager to learn, take initiative, and contribute to organizational success.
• This position operates with minimal oversight, so the ideal candidate must be highly accountable, able to manage their workload independently, and ensure all meetings are prepared well in advance.
• As a remote role, it requires someone who is self-motivated, proactive, and eager to learn and grow.