Accountant

Overview

Join to apply for the Accountant role at The Long Branch Housing Authority.

Location: Long Branch, NJ. Full-time position with typical office hours and occasional evening or weekend work depending on financial deadlines.

Base pay range

$75,000.00/yr - $90,000.00/yr

Reports to: Deputy Director of Finance & Accounting

Job Summary:

The Accountant will be responsible for performing a wide range of accounting duties for the Housing Authority in Long Branch, NJ, with a focus on managing financial records, processing transactions, managing payroll and benefits administration, and ensuring compliance with federal, state, and local regulations. This individual will play a key role in maintaining accurate financial statements, budget tracking, and providing support for audits and financial reporting processes.

Key Responsibilities:

• Prepare and maintain financial records, ensuring accuracy and compliance with Housing Authority regulations and guidelines.
• Monitor and reconcile accounts, including general ledger, accounts payable, and accounts receivable.
• Assist with the preparation of financial statements, monthly reports, and budget analyses.
• Prepare and process payroll and associated filings (e.g., taxes, benefits) in compliance with relevant laws.
• Maintain utility consumption reports for all the sites on a regular basis.
• Oversee the accurate processing of payroll, ensuring timely and compliant payments to employees.
• Maintain accurate records of payroll deductions, including taxes, benefits, and garnishments.
• Ensure compliance with federal and state wage and hour laws, including overtime, benefits, and vacation accruals.
• Handle payroll-related inquiries from staff and resolve any issues promptly.
• Assist in the development and management of the Housing Authority’s budget.
• Track spending to ensure compliance with budgetary constraints and funding sources.
• Provide regular reports on financial status and recommend cost-saving measures.
• Ensure compliance with local, state, and federal financial regulations, including public housing programs.
• Prepare and file reports related to HUD (U.S. Department of Housing and Urban Development) requirements and other government agencies.
• Assist in the preparation for audits and respond to audit inquiries.
• Post receipts, including tenant rents, maintenance charges, security deposits, repayment agreements, mobility payments, and management fees.
• Prepare, process, and maintain all billing records, repayment agreements.
• Prepare bi-monthly delinquency reports for Housing Managers.
• Reconcile bank accounts and prepare monthly financial reports.
• Review and ensure the accuracy of all transactions related to housing programs and grants.
• In concert with the Section 8 department, prepares and processes monthly Housing Assistance Payments for landlords.
• Maintain accurate documentation and records of all financial transactions.
• Communicate effectively with government agencies, auditors, and contractors as necessary.

Benefits Administration:

• Manage Open Enrollment for new Plan Year, including reminders to staff
• Approve changes to employees in NJ Benefits Hub portal and provide supporting documentation for dependents in portal
• Process Medicare Part B payments quarterly to 3 retirees
• Draft and manage incident reports for Workers Comp including gathering and sending reports to the WC contact
• Assist with the WC audit annually, including gathering requested documents
• Make 457 payment through Nationwide portal
• Manage Pension payments, Health Insurance Payments, and quarterly ROC through the MBOS portal
• Work closely with internal departments to provide financial information and assist with strategic planning
• Communicate with government agencies, auditors, and contractors as necessary

Required Qualifications:

• Education & Experience:
• Bachelor’s degree in Accounting, Finance, or a related field. MBA preferred.
• Minimum of 5 years of accounting experience, preferably within a Housing Authority or public housing setting.
• Strong knowledge of HUD regulations, public housing financing, and financial reporting standards.
• Skills & Abilities:
• Proficient in accounting software (e.g., QuickBooks, Excel) and financial management systems.
• Strong understanding of financial regulations and compliance requirements for Housing Authorities.
• Excellent analytical, organizational, and problem-solving skills.
• Detail-oriented with a high degree of accuracy in financial record-keeping.
• Strong communication skills, both written and verbal.

Preferred Qualifications:

• Experience with public sector financial reporting and budgeting.
• Knowledge of affordable housing programs and funding mechanisms.
• Familiarity with government grant management.
• Previous experience in a Housing Authority setting is preferred.

Working Conditions:

• Full-time position.
• Located in Long Branch, NJ.
• Typical office hours with occasional evening or weekend work depending on financial deadlines.

Compensation:

• $75K to $90K
• Comprehensive benefits package, including health insurance, retirement plan, and paid time off.

Physical Requirements: N/A