Southeast Petro Distributors is hiring: Accountant in Cocoa

Overview: The Wholesale Fuel Accountant plays a critical role in managing the billing process for wholesale fuel transactions and supporting dispatch operations. This position ensures accurate invoicing, reconciles delivery costs, monitors fuel sales, and maintains compliance with contractual pricing and tax regulations. Reporting to the Client Relations Manager/Dispatcher, the role also provides customer support, coordinates deliveries with suppliers and freight companies, and assists in resolving issues related to the fuel delivery process.

Key Responsibilities:

• Process and generate invoices for wholesale fuel deliveries using Bills of Lading (BOLs), contracts, and pricing agreements.
• Verify fuel transactions and reconcile discrepancies between delivery records, terminal data, and customer orders.
• Ensure compliance with federal, state, and local fuel tax regulations.
• Maintain accurate billing records and documentation for audits and reporting.
• Monitor gallons sold for all customers and prepare schedules for tracking supplier fuel rebates and fuel sales tax disbursements.
• Communicate with customers, vendors, and carriers to resolve billing and dispatch issues promptly.
• Coordinate fuel deliveries with suppliers, terminals, and freight companies.
• Assist in maintaining and updating contract files and modifications.
• Update customer access for the company website for new and existing accounts.
• Work with fuel distributors to manage misloads, rebill requests, and billing inquiries.
• Collaborate with sales, logistics, and accounting teams to ensure accurate pricing and delivery data.
• Assist with month-end closing activities and financial reporting.
• Identify and implement process improvements to enhance billing and dispatch efficiency.

Qualifications

• Bachelor's degree or equivalent in Accounting or Finance
• 3 - 5 years' experience
• Proficiency in Microsoft Excel and accounting/distribution software.
• Excellent communication and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment.