Staff Accountant Job at Aidsdallas in Dallas

Status: Full-time, Exempt

General Responsibilities

The Staff Accountant will prepare and maintain financial records to track the organization's assets, liabilities, profit and loss, tax liabilities, and other related financial activities. Assists the CFO with the financial operations and essential accounting functions of the agency. The Staff Accountant will function under the supervision of the CFO and will have an active role in day-to-day operations of the agency in regards to financial matters.

This position will be part of a team responsible for day-to-day accounting functions of the agency, including:

• Maintaining accounts receivable, document bills and supporting documentation
• Maintaining accounts payable, ensure timely payment of invoices, confirming validity of the debt and gathering appropriate signatures
• Performing bank reconciliation, A/R (grant) reconciliations
• Updating financial records via accounting software
• Gathering payroll expenses, input into appropriate entry line and prepare appropriate tax filings such as 1099 and 1098.
• Preparing financial reports under the purview of the CFO.
• Performing general cost accounting and other related duties for the organization.
• Preparing monthly balance sheets, income statements, and profit and loss statements.
• Maintaining the general ledger.
• Coding invoices, setting up new accounts, reconciling accounts, and closing the monthly books.
• Reconciling bank accounts at least monthly, verifying deposits, and addressing inquiries from banks.
• Reconciling cash disbursement accounts, payroll, customer accounts, and other financial accounts; managing accounts receivable collections.
• Verifying and/or completing payment of invoices associated with accounts payable and ensuring payments are charged to the appropriate accounts.
• Providing outside auditors with assistance; gathering necessary account information and documents to perform annual audit.
• Managing the purchasing and invoicing system.
• Maintaining knowledge of acceptable accounting practices and procedures.
• Performing other related duties as assigned.

Duties and Responsibilities Summary:

1. Grant Administration
   1. Compiling monthly grant billing statement/invoices and reviewing all costs to ensure compliance with Allowable Costs Principles as applicable.
   2. Monitoring regulations and updating policies to ensure compliance with current regulations.
   3. Assisting with preparing and formatting grants budgets and budget justifications to maintain current granting information.
   4. Working closely with the CFO to track, maintain and report monthly financial performance measured as outlined by the CEO, CFO, and COO.
2. General Accounting
   • Recording and properly documenting cash receipts, credit card receipts and other deposits as they relate to all agency entities/properties.
   • Tracking collected rent and deposits from residents and government subsidies and assisting in issuing approved rent deposit refund checks.
   • Assisting the Chief Financial Officer with monthly and year-end closing including GL account reconciliation and analysis, posting approved corrective and routine maintenance journal entries, issuing year-end 1099 misc, 1099R, and 1096.
   • Maintaining reporting compliance by the accurate and timely submission of monthly, quarterly reports to funding entities and regulatory bodies.
   • Assisting the Chief Financial Officer during frequent oversight and monitor visits from various government funding sources, including ad hoc GL audit reports and producing oral or written explanations.
3. Payroll
   • Working closely with Human Resources to verify and process all time sheets.
   • Verifying, inputting and tracking all payroll information such as employee pay rates, deductions and benefits.
   • Processing the agency’s BI-WEEKLY payroll with the agencies payroll processor, including reviewing audit reports and assisting the CEO in any needed bank transfers.
   • Collaborating with the CFO in quarterly payroll 940, 941, and 945 to GL reconciliations.
   • Being the primary Accounting Department contact with 403 (b) retirement information, including employee distribution, 1099R and 945 reporting and monthly reporting to AXA and AmeriFund.

Works closely with the CFO on monthly payroll input into the agency’s accounting system.

Administrative

• Assisting the agency with timely and accurate filing on all accounting and business-related documents.
• Responsible for all agency-related business files such as vendor contracts, leases, etc.
• Actively participating in ongoing training and development as directed by the agency and/or funding sources.
• Participating in any fundraising opportunities provided by ASD.
• Attending meetings and performing other duties as required.
• Participating in all agency training and development programs and maintaining continuing education requirements for continued certifications.
• Participating in all mandated technical trainings provided by the agency’s funding sources.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required BBA in Business with at least 32 hours of accounting (Principles of Accounting 1 and 2 / Intermediate Accounting 1 and 2 preferred) and 2 years of recent full charge bookkeeping or staff accountant experience with required experience in payroll processing; 4-6 years of full charge bookkeeping or staff accountant experience may be substituted for the degree requirements.
• Required experience with processing payroll through an external payroll service; Paychex highly preferred.
• General understanding of Human Resources terms and processes.
• Demonstrated high degree of proficiency in MS Office, including Word, Excel and Outlook; candidate should have a good working understanding of databases.
• Required knowledge of QuickBooks; demonstrated proficiency with MIP Accounting is highly preferred.
• Familiarity with Uniform Grants Management Practices and 2CFR 200 governing cost principles.
• Reporting directly to the Chief Financial Officer, the Staff Accountant will provide other accounting support as directed, including being backup for other team members. This position is often the contact with vendors/contractors with payment concerns and employees with payroll-related issues; therefore, good communication skills are essential.
• Required experience with the general ledger and the ability to analyze, evaluate and problem-solve accounting-related issues.
• Due to the mission of the agency and nature of the information, the Staff Accountant must demonstrate a high degree of professional confidentiality.
• The Staff Accountant is expected to play a primary role in all agency-related fundraising activities in which money, donations, or other similarly related collections will be made.

Equal Employment Opportunity Statement

ASD is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are respected and valued. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage candidates of all backgrounds to apply.

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