Human Resources Assistant Job at Van Buren Area Online Application Consortium in

Position Type:
Secretarial/Clerical/Business Office Clerk

Date Posted:
8/29/2025

Location:
Central Office

District:
Mattawan Consolidated School
POSITION: Human Resources Assistant

LOCATION: Central Office Administration Building

TIME: Year Round (260 Days); 40 hours/week

REPORTS TO: Chief Financial Officer

POSITION SUMMARY:

The Human Resources Assistant provides administrative support to the district's human resources and business operations. This position performs a variety of personnel, clerical, and financial-related duties to ensure efficient functioning of payroll, benefits, employee onboarding/offboarding, employee issues and needs, recordkeeping, and compliance with district policies and state/federal regulations.

PERFORMANCE RESPONSIBILITIES:

• Post jobs in the District's job application system and any other outlets for job postings
• Assist with the onboarding and orientation process for new hires
• Add new hires and process terminations into payroll and timekeeping systems; enroll & terminate benefits
• Assist with employee benefit enrollment and changes
• Assist with FMLA, Workers Compensation, COBRA, Unemployment, Student Accident Insurance and ACA processes
• Assist with summer benefit billings and collections for school-year employees
• Assist with employee leaves of absence and absence tracking
• Respond to internal HR-related inquiries regarding policies, benefits, and procedures
• Assist with monthly insurance invoice reconciliations and payroll records
• Maintain confidential personnel files and records in compliance with applicable laws
• Rotate files & binders, sort and distribute mail daily, department filing as needed

• Backup payroll processor
• Other duties as assigned

PERSONAL CHARACTERISTICS:

Should possess the personal characteristics generally recognized as essential for good public employees including integrity, initiative, emotional maturity, dependability, detail-oriented, courtesy, good judgment, problem-solving, and ability to work cooperatively with others.

QUALIFICATIONS:

Ability To:

• Pay extreme attention to detail, ability to prioritize tasks and meet deadlines, set priorities & manage time effectively
• Possess strong organizational, communication, and interpersonal skills
• Maintain cooperative, effective, positive and productive relationships with those contacted in the course of work including co-workers
• Maintain confidentiality of records and personal information
• Understand and carry out oral and written communications and directions
• Develop, maintain, and articulate information using spreadsheets (Excel & Google Sheets)
• Work with and understand other Microsoft software programs, several various software programs and technology in general; working knowledge of financial systems, payroll, and human resources processes
• Effectively present information and respond to questions from groups of supervisors, employees, vendors, and the general public
• Develop and maintain strong working relationships with educational institutions/partnerships
• Work with basic mathematical concepts such as fractions, percentages, ratios, and proportions to practical problems

Experience:

• Prior job-related experiences, paid or voluntary, with human resources, accounting, customer service and/or office assistant experience

Education:

• High School Diploma required; Associate's Degree in business, accounting, or human resources preferred
• Background in school business, human resources and/or accounting strongly preferred

WORKING CONDITIONS:

Environment:

• Office/clerical

Physical Abilities:

• Hearing, speaking and seeing to communicate effectively
• Ability to reach over shoulders, above head, stoop and bend

COMPENSATION:

• Commensurate with experience ($19.83 - $23.19 per hour)
• Fringe benefits for the position include health benefits, dental, life, and vision coverage

• Paid Vacation/Sick/Holiday time

Attachment(s):

• Job Description- Human Resources Assistant.pdf