Van Buren Area Online Application Consortium
Human Resources Assistant
Van Buren Area Online Application Consortium, Lawrence, Michigan, United States, 49064
Position Type:
Secretarial/Clerical/Business Office Clerk
Date Posted: 8/29/2025
Location: Central Office
District: Mattawan Consolidated School POSITION: Human Resources Assistant
LOCATION: Central Office Administration Building
TIME: Year Round (260 Days); 40 hours/week
REPORTS TO: Chief Financial Officer
POSITION SUMMARY:
The Human Resources Assistant provides administrative support to the district's human resources and business operations. This position performs a variety of personnel, clerical, and financial-related duties to ensure efficient functioning of payroll, benefits, employee onboarding/offboarding, employee issues and needs, recordkeeping, and compliance with district policies and state/federal regulations.
PERFORMANCE RESPONSIBILITIES: Post jobs in the District's job application system and any other outlets for job postings Assist with the onboarding and orientation process for new hires Add new hires and process terminations into payroll and timekeeping systems; enroll & terminate benefits Assist with employee benefit enrollment and changes Assist with FMLA, Workers Compensation, COBRA, Unemployment, Student Accident Insurance and ACA processes Assist with summer benefit billings and collections for school-year employees Assist with employee leaves of absence and absence tracking Respond to internal HR-related inquiries regarding policies, benefits, and procedures Assist with monthly insurance invoice reconciliations and payroll records Maintain confidential personnel files and records in compliance with applicable laws Rotate files & binders, sort and distribute mail daily, department filing as needed Backup payroll processor Other duties as assigned PERSONAL CHARACTERISTICS:
Should possess the personal characteristics generally recognized as essential for good public employees including integrity, initiative, emotional maturity, dependability, detail-oriented, courtesy, good judgment, problem-solving, and ability to work cooperatively with others.
QUALIFICATIONS:
Ability To:
Pay extreme attention to detail, ability to prioritize tasks and meet deadlines, set priorities & manage time effectively Possess strong organizational, communication, and interpersonal skills Maintain cooperative, effective, positive and productive relationships with those contacted in the course of work including co-workers Maintain confidentiality of records and personal information Understand and carry out oral and written communications and directions Develop, maintain, and articulate information using spreadsheets (Excel & Google Sheets) Work with and understand other Microsoft software programs, several various software programs and technology in general; working knowledge of financial systems, payroll, and human resources processes Effectively present information and respond to questions from groups of supervisors, employees, vendors, and the general public Develop and maintain strong working relationships with educational institutions/partnerships Work with basic mathematical concepts such as fractions, percentages, ratios, and proportions to practical problems Experience:
Prior job-related experiences, paid or voluntary, with human resources, accounting, customer service and/or office assistant experience Education:
High School Diploma required; Associate's Degree in business, accounting, or human resources preferred Background in school business, human resources and/or accounting strongly preferred WORKING CONDITIONS:
Environment:
Office/clerical Physical Abilities:
Hearing, speaking and seeing to communicate effectively Ability to reach over shoulders, above head, stoop and bend COMPENSATION:
Commensurate with experience ($19.83 - $23.19 per hour) Fringe benefits for the position include health benefits, dental, life, and vision coverage Paid Vacation/Sick/Holiday time
Attachment(s):
Job Description- Human Resources Assistant.pdf
Date Posted: 8/29/2025
Location: Central Office
District: Mattawan Consolidated School POSITION: Human Resources Assistant
LOCATION: Central Office Administration Building
TIME: Year Round (260 Days); 40 hours/week
REPORTS TO: Chief Financial Officer
POSITION SUMMARY:
The Human Resources Assistant provides administrative support to the district's human resources and business operations. This position performs a variety of personnel, clerical, and financial-related duties to ensure efficient functioning of payroll, benefits, employee onboarding/offboarding, employee issues and needs, recordkeeping, and compliance with district policies and state/federal regulations.
PERFORMANCE RESPONSIBILITIES: Post jobs in the District's job application system and any other outlets for job postings Assist with the onboarding and orientation process for new hires Add new hires and process terminations into payroll and timekeeping systems; enroll & terminate benefits Assist with employee benefit enrollment and changes Assist with FMLA, Workers Compensation, COBRA, Unemployment, Student Accident Insurance and ACA processes Assist with summer benefit billings and collections for school-year employees Assist with employee leaves of absence and absence tracking Respond to internal HR-related inquiries regarding policies, benefits, and procedures Assist with monthly insurance invoice reconciliations and payroll records Maintain confidential personnel files and records in compliance with applicable laws Rotate files & binders, sort and distribute mail daily, department filing as needed Backup payroll processor Other duties as assigned PERSONAL CHARACTERISTICS:
Should possess the personal characteristics generally recognized as essential for good public employees including integrity, initiative, emotional maturity, dependability, detail-oriented, courtesy, good judgment, problem-solving, and ability to work cooperatively with others.
QUALIFICATIONS:
Ability To:
Pay extreme attention to detail, ability to prioritize tasks and meet deadlines, set priorities & manage time effectively Possess strong organizational, communication, and interpersonal skills Maintain cooperative, effective, positive and productive relationships with those contacted in the course of work including co-workers Maintain confidentiality of records and personal information Understand and carry out oral and written communications and directions Develop, maintain, and articulate information using spreadsheets (Excel & Google Sheets) Work with and understand other Microsoft software programs, several various software programs and technology in general; working knowledge of financial systems, payroll, and human resources processes Effectively present information and respond to questions from groups of supervisors, employees, vendors, and the general public Develop and maintain strong working relationships with educational institutions/partnerships Work with basic mathematical concepts such as fractions, percentages, ratios, and proportions to practical problems Experience:
Prior job-related experiences, paid or voluntary, with human resources, accounting, customer service and/or office assistant experience Education:
High School Diploma required; Associate's Degree in business, accounting, or human resources preferred Background in school business, human resources and/or accounting strongly preferred WORKING CONDITIONS:
Environment:
Office/clerical Physical Abilities:
Hearing, speaking and seeing to communicate effectively Ability to reach over shoulders, above head, stoop and bend COMPENSATION:
Commensurate with experience ($19.83 - $23.19 per hour) Fringe benefits for the position include health benefits, dental, life, and vision coverage Paid Vacation/Sick/Holiday time
Attachment(s):
Job Description- Human Resources Assistant.pdf