Human Resources Generalist Job at Olympic Sports & Spine in Tacoma

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Olympic Sports & Spine (OSS)is dedicated to excellence in patient care, employee support, and organizational growth. We are seeking a highly motivated Human Resources Generalist who is experienced in Benefits & Leave administration to join our HR team in Tacoma, WA. This is a full-time, exempt position with the typical work schedule being Monday - Friday, 8:00 am - 5:00 pm. This role plays a key part in supporting our employees through effective benefits, leave, payroll, and compliance administration.

SUMMARY OF DUTIES:

The Human Resources Generalist supports the HR department by coordinating and administering employee benefits, medical and statutory leave programs, and assisting with payroll and compensation processes. This position also ensures compliance with federal and state laws, supports audits, manages HRIS data (Paycom), and provides general HR operational support.

The ideal candidate is detail-oriented, highly organized, and has strong knowledge of benefit plans, leaves of absence, and HR administrative processes.

Development of the Human Resources Department

• Assists with administering programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
• Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed for HR Department and Corporate office.
• Assists with the tracking of departmental and company measurements that support the accomplishment of the company's strategic goals.
• Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.

Human Resources Information Systems (HRIS)

• Maintains the HRIS database (Paycom) with employee data changes, personnel action forms (PAFs), including compensation, benefits and job status. Generates scheduled or requested reports to assist management. Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
• Support reporting needs and ensure data integrity through routine audits.
• Assists in the development and updating of the Human Resources section of the website.
• Maintain personnel files, certifications, and compliance documentation.
• Track and ensure up-to-date records for licensure and certifications as required by roles

Benefits Administration

• Administer and process all employee benefit programs including medical, dental, vision, life, disability, 401k and wellness plans.
• Manage benefit plan enrollments, changes, and terminations.
• Conduct benefit orientations and provide ongoing employee education.
• Resolve benefit issues and assist employees with claims.
• Ensure compliance with ACA, COBRA, and ERISA regulations.
• Reconcile monthly billing and audit payroll deductions for accuracy.
• Serve as liaison with third-party benefit vendors and brokers.
• Administers the day-to-day transactions of the 401(k) plan and processes employee loans and applications.

Leave Administration

• Manage all types of employee leaves (FMLA, PFML, ADA, personal leave, etc.).
• Coordinate medical leave documentation, employee notifications, and return-to-work procedures.
• Track and report on leave balances and usage.
• Ensure compliance with applicable federal, state, and internal leave policies.

Payroll and Compensation

• Assist with biweekly payroll processing in coordination with Accounting.
• Audit timekeeping records and prepare payroll adjustment entries and personnel action forms(PAFs).
• Maintain accurate employee compensation records.
• Support payroll tax and W-2 compliance in collaboration with external vendors or Accounting team.

Compliance and Reporting

• Support internal and external audits related to benefits, leaves, and payroll.
• File required reports (e.g., 1095-C, EEO-1, etc.) to ensure legal compliance.
• Maintain up-to-date knowledge of HR laws and regulations
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Assists with the tracking of company safety and health programs and employee safety incidents reported.

Employee Relations

• Assists in the development and implementation of an employee handbook and new personnel policies and procedures.
• Assists employees and managers with basic interpretation of HR policies and procedures.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.

General HR Department Support

• Provide support for employee inquiries related to benefits, leaves, payroll, and HR policies.
• Assist in new hire onboarding and orientation processes as it pertains to benefits and leave education and when coverage is needed.
• Assists with administering pre-employment background checks, employment verification checks and reference checks as needed.
• Collaborate with HR team members to support company-wide HR projects and initiatives.
• Assumes other duties as assigned by the HR Director or other executive team members.

QUALIFICATIONS:

Education & Experience:

• Associate's degree in Human Resources, Business Administration, or a related field (Bachelor's degree preferred).
• 2+ years of experience in benefits and leave administration, payroll support, or HR generalist duties.
• Knowledge of state and federal labor laws related to benefits and leave.

Preferred:

• Experience with Paycom or similar HRIS/payroll software.
• 5+ years of experience in benefits and leave administration, payroll support, or HR generalist duties.
• SHRM-CP or similar HR certification.

OSS offers a competitive salary range of $79,950 to $102,000 and great benefit package that include Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, and Paid Time Off. You can view our benefits summary at: https://www.osstherapy.com/employee-benefits.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.

#OSS001

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

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