Human Resources Generalist Job at August Mack Environmental, Inc. in Indianapoli

Overview

Position: Human Resources Generalist at August Mack Environmental, Inc. Location: Indianapolis, IN; Onsite (remote/hybrid based on experience). Employment Type: Full-time; Exempt; Department: Human Resources; Reports To: Director of Human Resources; Direct Reports: None; Work Schedule: 8:00 AM - 5:00 PM (core hours 9:00 AM - 4:00 PM).

Responsibilities

• The HR Generalist serves as a trusted advisor to employees and provides support in core HR functions.
• This role enhances onboarding by developing and conducting orientation training sessions, ensuring a seamless experience for new hires.
• Processes payroll, addresses employee inquiries, and resolves discrepancies promptly.
• Administers benefits, including open enrollment and qualifying life events, and responds to employee questions.
• Provides general HR support, handles employee and manager inquiries and requests, and manages offboarding procedures.
• Design, update, and facilitate engaging orientation sessions to ensure a smooth and informative onboarding experience for new hires.
• Collaborate with managers to document and implement structured onboarding plans that align with departmental goals.
• Conduct regular check-ins with new hires, gather feedback, and refine onboarding processes to enhance employee integration.
• Process biweekly multi-state payroll, including merits, bonuses, stipends, prevailing wage adjustments, shift differential, and year-end tax forms.
• Review new state and local tax jurisdictions setup to ensure compliance with evolving regulatory requirements and respond to and resolve payroll tax notices from federal, state, and local agencies.
• Review wage garnishments and support orders in accordance with legal requirements to ensure accurate deductions and remittances.
• Resolve payroll discrepancies promptly and respond to employee inquiries with accuracy and professionalism.
• Implement system enhancements and process improvements to increase payroll efficiency and compliance.
• Lead the planning and execution of annual Open Enrollment events and related employee communications in ADP.
• Manage benefit enrollments, qualifying life events, leaves, terminations, COBRA, and prepare required census reports.
• Support employees by answering benefit-related questions and enhancing benefit systems and processes through continuous improvement.
• Provide general HR support by processing HR requests, managing offboarding procedures, and mentoring junior HR staff.

Confidentiality
This position has access to confidential information. This information should not be shared or discussed outside of Human Resources and other Corporate or management personnel as needed. Maintaining confidentiality is essential.

Job Specifications

• Education: B.S. in human resources
• Experience: 2-3+ years of HR generalist experience, including recruitment, onboarding, payroll processing, benefits administration, and employee engagement.

Knowledge, Skills, And Abilities

• Foundational understanding of core HR laws and regulations, including FLSA, FMLA, ADA, COBRA, and other federal and state labor laws.
• Working knowledge of HRIS platforms, preferably ADP Workforce Now, for tracking employee data, payroll processing, benefits administration, onboarding, offboarding, and processing employee requests.
• Effective communication skills and ability to clearly convey information to employees and managers verbally, in writing, and via presentation.
• Detail-oriented with ability to accurately process payroll, benefits administration, and general HR requests.
• Effective time management with the ability to prioritize tasks and manage multiple HR processes simultaneously.
• Ability to build effective relationships, establish trust, and collaborate with employees at all levels of the organization.
• Ability to maintain confidentiality and handle sensitive employee information with discretion and integrity.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer (up to 8 hours per day).
• Ability to occasionally stand, walk, bend, or reach for tasks such as filing and setting up orientation.
• Manual dexterity to operate standard office equipment, including computers, printers, copiers, and telephones.
• Visual acuity to read and interpret documents, spreadsheets, and computer screens.
• Hearing and speech clarity for in-person meetings, phone conversations, presentations, and training sessions.
• Ability to lift up to 20 pounds occasionally.

Job Context

• All positions require the completion of a successful background check, motor vehicle review, and pre-employment drug screen.
• 95% office (controlled environment), 5% travel (controlled environment).

Benefits & Perks

• Health & Welfare: comprehensive benefits effective on your first day of employment
• Paid Time Off & Leave: generous PTO, including community service time off, 8 paid holidays, and paid parental leave
• Retirement Planning: 401(k) with company match
• Professional Development: Annual company reimbursement for one professional organization membership, one job-related external training, and one professional license or certification
• Community & Culture: team building activities, social events, and donation of time, service, and resources to local organizations

August Mack Environmental is an Equal Opportunity Employer.