P•A•S Associates
Administrative Assistant (Part-time)
BKRHC
convenes partners across Kern County to reduce and end homelessness through coordinated strategies, funding, and services. If you're detail-oriented, people-centered, and eager to keep complex grant work running smoothly, we'd love to meet you.
The Role The PT Administrative Assistant supports the Grant Administrator and program leadership with day-to-day administrative, data, and file management tasks that keep proposals, contracts, and reporting on track. You'll maintain databases, organize records for audits, greet callers/visitors, and provide reliable clerical support so our Continuum of Care (CoC) can scale prevention, shelter, rehousing, and supportive housing initiatives. This position is grant-funded and subject to grant terms. Responsibilities:
Maintain program records and contract files in compliance with reporting and audit requirements. Enter, update, and quality-check data in computerized database management systems. Provide general clerical support (typing, copying, scanning, filing, mail). Operate office equipment (computers, copiers, fax, etc.); manage office inventory/supplies. Answer phones, cover the front desk, greet visitors, and route inquiries promptly. Schedule meetings, prepare agendas/materials, capture notes, and track follow-ups. Assist with assembling grant application packets, signatures, and attachments. Assist and support the Accounting Department with data entry and AP/AR duties. Help collect data and documents from providers/sub-recipients for reports and audits. Support outreach activities, training, conferences, and weekly staff meetings as assigned. Maintain a safe, professional, and functional office environment. Perform other duties as assigned to advance BKRHC's mission. Minimum Qualifications:
Education: High school diploma or equivalent. Experience: One (1) year paid or volunteer experience in a highly responsible data entry role with general clerical support in a professional administrative office, social or health service agency. Knowledge of:
Agency policies and procedures. Applicable federal, state, and local laws, codes, and regulations. Modern office procedures and equipment, including computers. Proficient in QuickBooks, Microsoft Office Suite-including Word, Excel, PowerPoint, Outlook-and other related software applications. Record keeping and filing methods. Other Requirements:
Valid California driver's license, state-required auto insurance, and acceptable DMV record. Successful completion of live scan clearance, physical, TB test, and drug screening upon offer. Bilingual English/Spanish highly desirable. Work Environment:
Primarily office-based with meetings and site visits in the community; some indoor/outdoor activities as program needs require. Location: Bakersfield, CA (local travel within Kern County) Schedule: Part-time, hourly. 20 hours per week. Reports to: Executive Director
Pay Scale: $17.90 to $20.00 per hour
How to Apply: Resume submission deadline: September 30, 2025
Submit your resume and a brief cover letter. Apply directly via this job board or email your materials to [email protected] or [email protected] with subject line "PT Administrative Assistant - Your Name."
BKRHC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and community members.
BKRHC
convenes partners across Kern County to reduce and end homelessness through coordinated strategies, funding, and services. If you're detail-oriented, people-centered, and eager to keep complex grant work running smoothly, we'd love to meet you.
The Role The PT Administrative Assistant supports the Grant Administrator and program leadership with day-to-day administrative, data, and file management tasks that keep proposals, contracts, and reporting on track. You'll maintain databases, organize records for audits, greet callers/visitors, and provide reliable clerical support so our Continuum of Care (CoC) can scale prevention, shelter, rehousing, and supportive housing initiatives. This position is grant-funded and subject to grant terms. Responsibilities:
Maintain program records and contract files in compliance with reporting and audit requirements. Enter, update, and quality-check data in computerized database management systems. Provide general clerical support (typing, copying, scanning, filing, mail). Operate office equipment (computers, copiers, fax, etc.); manage office inventory/supplies. Answer phones, cover the front desk, greet visitors, and route inquiries promptly. Schedule meetings, prepare agendas/materials, capture notes, and track follow-ups. Assist with assembling grant application packets, signatures, and attachments. Assist and support the Accounting Department with data entry and AP/AR duties. Help collect data and documents from providers/sub-recipients for reports and audits. Support outreach activities, training, conferences, and weekly staff meetings as assigned. Maintain a safe, professional, and functional office environment. Perform other duties as assigned to advance BKRHC's mission. Minimum Qualifications:
Education: High school diploma or equivalent. Experience: One (1) year paid or volunteer experience in a highly responsible data entry role with general clerical support in a professional administrative office, social or health service agency. Knowledge of:
Agency policies and procedures. Applicable federal, state, and local laws, codes, and regulations. Modern office procedures and equipment, including computers. Proficient in QuickBooks, Microsoft Office Suite-including Word, Excel, PowerPoint, Outlook-and other related software applications. Record keeping and filing methods. Other Requirements:
Valid California driver's license, state-required auto insurance, and acceptable DMV record. Successful completion of live scan clearance, physical, TB test, and drug screening upon offer. Bilingual English/Spanish highly desirable. Work Environment:
Primarily office-based with meetings and site visits in the community; some indoor/outdoor activities as program needs require. Location: Bakersfield, CA (local travel within Kern County) Schedule: Part-time, hourly. 20 hours per week. Reports to: Executive Director
Pay Scale: $17.90 to $20.00 per hour
How to Apply: Resume submission deadline: September 30, 2025
Submit your resume and a brief cover letter. Apply directly via this job board or email your materials to [email protected] or [email protected] with subject line "PT Administrative Assistant - Your Name."
BKRHC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and community members.