Job Posting
Work Place Flexibility: Onsite Legal Entity: Entergy Services, Inc.-ESI (OLD)
Job Summary/Purpose
This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining calendars, making travel arrangements, arranging meetings, handling state invoices, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics, and spreadsheets, preparing and/or updating functionally related reports and records developing and/or participating in special projects on a monthly basis.
Job Duties/Responsibilities
Provide secretarial and administrative support to Senior Manager Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues Be proactive in forwarding work issues to the appropriate managers/supervisors Assist internal and external customers with courteous professionalism, maintain records as required, and participate in special internal and external projects as requested May be asked to fill in for another region if they are short on staff Will facilitate and lead the admin huddle calls for the state Perform quarterly SOX testing and oversee departmental records retention compliance. Participate in defining requirements and testing functionality for new automations and programs and make recommendations on procedures and courses of action related to the department's performance and operations for efficiency
Minimum Requirements
Minimum education required of the position: Desired: Bachelor's degree in a technical field (e.g., information systems, accounting, business, finance, economics, etc.) or equivalent work experience.
Minimum experience required of the position: Specialist-Admin III: 4-6 years of experience Specialist-Admin Sr: 6+ years of experience
Minimum knowledge, skills, and abilities required of the position: Must be proficient in CIS and CCS billing systems, have good knowledge of Entergy's rates, regulations, programs and payment options, and understand business processes related to Entergy's regulated companies. Must have the ability to resolve process failures from several groups that touch customer accounts and be a responsible member of a team that ensures the accurate billing of Entergy's electric and gas customers. Must be dependable, self-motivated, goal oriented, organized and able to manage multiple tasks with little or no supervision. Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications. Must possess strong written and oral communication skills and have the ability to develop presentations, including training and meeting materials. Must maintain confidentiality at all times. Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices. Demonstrated maturity in decision making and respect of peers. Working knowledge Microsoft Office toolkit application and Entergy's system applications. Excellent oral and written communication skills required, as well as good analytical and organizational skills. Understand Entergy's rates and regulations and programs and payment options. Understand business processes related to Entergy's regulated companies. Understand Corporate programs and initiatives such as ECI, Shared Values, Code of Integrity, etc.
Primary Location: Louisiana-Hammond Louisiana : Hammond || Louisiana : Baton Rouge
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Travel Percentage: None