City of Camarillo, CA
Administrative Specialist I (Temporary Assignment Public Works)
City of Camarillo, CA, Camarillo, California, United States, 93012
Salary:
$26.57 - $39.85 Hourly Location :
Camarillo, CA Job Type:
Temporary Part-Time Job Number:
2025-00015 Department:
Public Works Division:
Administration Opening Date:
09/05/2025 Closing Date:
9/22/2025 5:00 PM Pacific
SUMMARY DESCRIPTION ABOUT THE CITY
Nestled in the heart of Ventura County, just minutes from California's scenic coastline, Camarillo offers a unique blend of small-town charm, a vibrant community spirit, and an exceptional quality of life as a forward-thinking and innovative local government, we are dedicated to delivering outstanding service while fostering a dynamic, empowered workforce that reflects the high standard so the community we serve. THE POSITION
The ideal candidate thrives in a dynamic, fast-paced environment where they can seamlessly manage multiple priorities while advancing long-term projects. They bring strong problem-solving skills, exceptional attention to detail, and the ability to work independently or collaboratively under general supervision. Skilled in setting priorities, planning, and organizing workloads, they consistently meet deadlines and deliver high-quality results. With excellent written and verbal communication skills and proficiency in Microsoft Office Suite, the ideal candidate also exemplifies outstanding customer service-approaching both internal and external stakeholders with attentiveness, responsiveness, fairness, and respect.
EMPLOYMENT STANDARDS
Please click on this link to see the entire classification description: EXPERIENCE AND TRAINING GUIDELINES The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Basic principles and practices of fiscal, statistical, and administrative research and report preparation. Principles and practices of sound business communication. Principles of business letter writing and basic report preparation. Basic principles and practices of budget preparation and administration. Records management principles and procedures including record keeping and filing principles and practices. Methods and techniques of proper phone etiquette. Mathematical principles. English usage, spelling, grammar, and punctuation. Customer service and public relations methods and techniques. Ability to:
Perform a variety of responsible and difficult clerical and secretarial duties and activities of a general and specialized nature in support of the assigned department, division, or program area. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures. Interpret and apply applicable federal, state, and local laws, codes, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Learn and effectively utilize various software applications. Learn and apply new information and skills. Type or enter data at a speed necessary for successful job performance. Participate in researching, compiling, analyzing, and interpreting data. Participate in the preparation of a variety of administrative and financial reports. Establish and maintain a variety of specialized files and records. Independently prepare correspondence and memoranda from brief instructions. Perform routine mathematical calculations. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Plan and organize work to meet changing priorities and deadlines. Understand and carry out oral and written directions. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Exercise good judgment in maintaining critical and sensitive information, records, and reports. Utilize public relations techniques in responding to inquiries and complaints. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective professional working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Administrative Specialist I Education/Training:
Equivalent of the completion of the twelfth grade. Additional specialized or college level course work in secretarial science, office procedures, business administration, or a related field is desirable. Experience:
Three years of responsible clerical, secretarial, and office administrative support experience comparable to a Staff Assistant I/II with the City of Camarillo.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment:
Work is performed primarily in a standard office setting with extensive public contact and frequent interruptions. Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Equal Employment Opportunity (EEO)
The City of Camarillo is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered. Disaster Services Assignments
As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Temporary employees generally do not receive disaster services assignments.
Retirement
- All regular employees are enrolled in CalPERS. "Classic" members: 2% @ 55; City pays the employee contribution. "PEPRA" members: 2% @ 62; employee contributes 8.25% of salary. Social Security
- The City does not participate in Social Security. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945. Medicare
- Employees hired after April 1, 1986 are required to contribute 1.45% of earnings, with an equal amount paid by the City. Defined Contribution
- The City contributes 7% of employee's gross salary to a 401a Plan. Deferred Compensation
- Employees have the option to contribute to a 457 Plan up to the maximum allowed by law. Health Insurance
- The City contributes $158 per month towards a selection of plans. Health insurance is effective the first of the month after date of hire. Flex Benefit/Cafeteria Plan
- $2,788 monthly, which may be applied toward health insurance premiums. Unused money may be taken as cash, payable twice a month. Dental/Vision Insurance
- City pays premium for employees and dependents. Dental/Vision insurance is effective the first of the month after date of hire. Life Insurance
- City-paid term life insurance equal to the employee's annual salary, plus $5,000, rounded up to next $5,000 and dependent life insurance of $2,000 per dependent, is provided. Short/Long Term Disability
- City pays premium for employees. Eligibility period: 0 days for injury/hospitalization or 7 days for an illness. Retirement Health Savings (RHS) Plan
- Specified employee groups are mandated to participate in the RHS Plan. Holidays
- 11 days (88 hours) plus 3 floating holidays (24 hours) per year. Management Leave
- Executive and mid-management exempt employees receive 40-88 hours per year. Vacation
- Vacation is determined by number of years of service. (0-4 years = 80 hrs; 5-9 years = 120 hrs; 10-14 years = 160 hrs; 15+ years = 168-200 hrs). Employees are eligible to use vacation after 6 months of employment. Sick Leave
- 96 hours per year. Comprehensive Annual Leave (CAL)
- Sanitary District Only. Combined vacation, sick and floating holiday leaves. (0-4 yrs = 160 hrs; 5-9 yrs = 200 hrs; 10-14 yrs = 240 hrs; 15+ yrs = 248-288 hrs)
Benefits listed may not reflect all benefits offered. Not all benefits apply to all positions. Regular, part-time employees receive pro-rated benefits. Additional information is available by contacting Human Resources. 01
The supplemental questionnaire is part of the examination process for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process you must complete all the questions with concise yet detailed answers and provide all the requested information. The experience you indicate in your response to the supplemental questions must also be described in detail, on the Work Experience section of your Employment Application. Failure to complete the "Work Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in disqualification and will not be considered further.By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks and written, skill assessment, and oral examinations.Select "Yes" to acknowledge that you have read and understand this statement.
Yes No
02
Describe your experience using Microsoft Office programs, specifically Word, Excel, PowerPoint, and SharePoint. Include the total years of experience using these programs. 03
Describe your customer service experience. Has your experience with customer service been over the phone, in person, or both? Is your experience with internal or external customers or both? Describe a challenging customer service experience and how you resolved it. 04
Describe your experience working in an office setting. How frequently do you work on tasks independently compared to working collaboratively with other staff to accomplish a mutual project or goal? 05
Have you had any experience working in a setting that transitioned from a paper process to a digital process? Were you involved in converting hard copy files to digital? If so, describe your role in that process. Required Question
$26.57 - $39.85 Hourly Location :
Camarillo, CA Job Type:
Temporary Part-Time Job Number:
2025-00015 Department:
Public Works Division:
Administration Opening Date:
09/05/2025 Closing Date:
9/22/2025 5:00 PM Pacific
SUMMARY DESCRIPTION ABOUT THE CITY
Nestled in the heart of Ventura County, just minutes from California's scenic coastline, Camarillo offers a unique blend of small-town charm, a vibrant community spirit, and an exceptional quality of life as a forward-thinking and innovative local government, we are dedicated to delivering outstanding service while fostering a dynamic, empowered workforce that reflects the high standard so the community we serve. THE POSITION
The ideal candidate thrives in a dynamic, fast-paced environment where they can seamlessly manage multiple priorities while advancing long-term projects. They bring strong problem-solving skills, exceptional attention to detail, and the ability to work independently or collaboratively under general supervision. Skilled in setting priorities, planning, and organizing workloads, they consistently meet deadlines and deliver high-quality results. With excellent written and verbal communication skills and proficiency in Microsoft Office Suite, the ideal candidate also exemplifies outstanding customer service-approaching both internal and external stakeholders with attentiveness, responsiveness, fairness, and respect.
EMPLOYMENT STANDARDS
Please click on this link to see the entire classification description: EXPERIENCE AND TRAINING GUIDELINES The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Basic principles and practices of fiscal, statistical, and administrative research and report preparation. Principles and practices of sound business communication. Principles of business letter writing and basic report preparation. Basic principles and practices of budget preparation and administration. Records management principles and procedures including record keeping and filing principles and practices. Methods and techniques of proper phone etiquette. Mathematical principles. English usage, spelling, grammar, and punctuation. Customer service and public relations methods and techniques. Ability to:
Perform a variety of responsible and difficult clerical and secretarial duties and activities of a general and specialized nature in support of the assigned department, division, or program area. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures. Interpret and apply applicable federal, state, and local laws, codes, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Learn and effectively utilize various software applications. Learn and apply new information and skills. Type or enter data at a speed necessary for successful job performance. Participate in researching, compiling, analyzing, and interpreting data. Participate in the preparation of a variety of administrative and financial reports. Establish and maintain a variety of specialized files and records. Independently prepare correspondence and memoranda from brief instructions. Perform routine mathematical calculations. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Plan and organize work to meet changing priorities and deadlines. Understand and carry out oral and written directions. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Exercise good judgment in maintaining critical and sensitive information, records, and reports. Utilize public relations techniques in responding to inquiries and complaints. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective professional working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Administrative Specialist I Education/Training:
Equivalent of the completion of the twelfth grade. Additional specialized or college level course work in secretarial science, office procedures, business administration, or a related field is desirable. Experience:
Three years of responsible clerical, secretarial, and office administrative support experience comparable to a Staff Assistant I/II with the City of Camarillo.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment:
Work is performed primarily in a standard office setting with extensive public contact and frequent interruptions. Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Equal Employment Opportunity (EEO)
The City of Camarillo is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered. Disaster Services Assignments
As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Temporary employees generally do not receive disaster services assignments.
Retirement
- All regular employees are enrolled in CalPERS. "Classic" members: 2% @ 55; City pays the employee contribution. "PEPRA" members: 2% @ 62; employee contributes 8.25% of salary. Social Security
- The City does not participate in Social Security. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945. Medicare
- Employees hired after April 1, 1986 are required to contribute 1.45% of earnings, with an equal amount paid by the City. Defined Contribution
- The City contributes 7% of employee's gross salary to a 401a Plan. Deferred Compensation
- Employees have the option to contribute to a 457 Plan up to the maximum allowed by law. Health Insurance
- The City contributes $158 per month towards a selection of plans. Health insurance is effective the first of the month after date of hire. Flex Benefit/Cafeteria Plan
- $2,788 monthly, which may be applied toward health insurance premiums. Unused money may be taken as cash, payable twice a month. Dental/Vision Insurance
- City pays premium for employees and dependents. Dental/Vision insurance is effective the first of the month after date of hire. Life Insurance
- City-paid term life insurance equal to the employee's annual salary, plus $5,000, rounded up to next $5,000 and dependent life insurance of $2,000 per dependent, is provided. Short/Long Term Disability
- City pays premium for employees. Eligibility period: 0 days for injury/hospitalization or 7 days for an illness. Retirement Health Savings (RHS) Plan
- Specified employee groups are mandated to participate in the RHS Plan. Holidays
- 11 days (88 hours) plus 3 floating holidays (24 hours) per year. Management Leave
- Executive and mid-management exempt employees receive 40-88 hours per year. Vacation
- Vacation is determined by number of years of service. (0-4 years = 80 hrs; 5-9 years = 120 hrs; 10-14 years = 160 hrs; 15+ years = 168-200 hrs). Employees are eligible to use vacation after 6 months of employment. Sick Leave
- 96 hours per year. Comprehensive Annual Leave (CAL)
- Sanitary District Only. Combined vacation, sick and floating holiday leaves. (0-4 yrs = 160 hrs; 5-9 yrs = 200 hrs; 10-14 yrs = 240 hrs; 15+ yrs = 248-288 hrs)
Benefits listed may not reflect all benefits offered. Not all benefits apply to all positions. Regular, part-time employees receive pro-rated benefits. Additional information is available by contacting Human Resources. 01
The supplemental questionnaire is part of the examination process for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process you must complete all the questions with concise yet detailed answers and provide all the requested information. The experience you indicate in your response to the supplemental questions must also be described in detail, on the Work Experience section of your Employment Application. Failure to complete the "Work Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in disqualification and will not be considered further.By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks and written, skill assessment, and oral examinations.Select "Yes" to acknowledge that you have read and understand this statement.
Yes No
02
Describe your experience using Microsoft Office programs, specifically Word, Excel, PowerPoint, and SharePoint. Include the total years of experience using these programs. 03
Describe your customer service experience. Has your experience with customer service been over the phone, in person, or both? Is your experience with internal or external customers or both? Describe a challenging customer service experience and how you resolved it. 04
Describe your experience working in an office setting. How frequently do you work on tasks independently compared to working collaboratively with other staff to accomplish a mutual project or goal? 05
Have you had any experience working in a setting that transitioned from a paper process to a digital process? Were you involved in converting hard copy files to digital? If so, describe your role in that process. Required Question