City of Camarillo, CA
Salary :
$85,737.60 - $128,606.40 Annually Location :
Camarillo, CA Job Type:
Full-Time Job Number:
2025-00012 Department:
City Clerk Opening Date:
09/08/2025 Closing Date:
10/6/2025 5:00 PM Pacific
SUMMARY DESCRIPTION ABOUT THE CITY
Nestled in the heart of Ventura County, just minutes from California's scenic coastline, Camarillo offers a unique blend of small-town charm, a vibrant community spirit, and an exceptional quality of life as a forward-thinking and innovative local government, we are dedicated to delivering outstanding service while fostering a dynamic, empowered workforce that reflects the high standard to the community we serve. THE POSITION
The ideal candidate is a motivated and detail-oriented professional who brings proven leadership in city clerk functions such as public records management, agenda preparation, and municipal elections. They are proactive in embracing new technologies to increase efficiency, streamline processes, and enhance service delivery. With a strong ability to interpret legislation and council policies, they ensure compliance while identifying opportunities for improvement. An effective communicator and collaborator, this individual builds strong working relationships, supports organizational goals, and applies sound judgment in navigating municipal codes, election laws, and other regulatory requirements. They thrive in a dynamic environment, balancing multiple priorities while upholding the integrity, accuracy, and high standards of the City Clerk's Office.
Assists in planning, directing, managing, and overseeing the activities and operations of the City Clerk Department including elections, agenda management system, public record request system, and execution of legal requirements pursuant to state and municipal codes. Provides direct administrative and program support to the City Clerk in the preparation of agendas, minutes, and meeting follow-up as well as in the maintenance of official documents and records.
EMPLOYMENT STANDARDS Please click on this link to see the entire classification description:
EXPERIENCE AND TRAINING GUIDELINES Education and Experience: Equivalent to the completion of an associate's degree and four (4) years of experience in a related field. Supplemental specialized or college level course work in business administration, office management, or a related field is highly desirable. Experience in a municipal government office is highly desirable. Additional experience may be considered as an alternative to required degree.
Possession of, or ability to obtain within six months of employment, a California Commission as a Notary Public.
Knowledge, Skills, and Abilities: Knowledge of: • Operational characteristics, services, and activities of the functions, programs, and operations of the City Clerk's Office. • Basic functions of public agencies include the role of an elected Council and appointed boards and commissions. • Organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. • Modern principles, practices, and techniques of municipal records management and elections. • Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Principles and practices of fiscal, statistical, and administrative research and report preparation. • Principles and practices of sound business communication. • Principles of business letter writing and report preparation including proper spelling, grammar, syntax, punctuation, and English usage. • Pertinent federal, state, and local laws, codes, and regulations including the Brown Act, Political Reform Act, FPPC regulations, Public Records Act and Notary laws and regulations. • Work organization principles and practices. • Basic principles and practices of lead supervision and training. • English usage, spelling, grammar, and punctuation. • Customer service and public relations methods and techniques. • Methods and techniques of proper phone etiquette.
Ability to: • Perform a full range of, highly responsible, varied complex and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Clerk's Office with only occasional instruction or assistance. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. • Understand, interpret, and apply general and specific administrative and departmental policies and procedures. • Interpret and apply applicable federal, state, and local laws, codes, and regulations. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Adapt to changing technologies and learn functionality of new equipment and systems. • Type or enter data at a speed necessary for successful job performance. • Participate in researching, compiling, analyzing, and interpreting data. • Prepare clear, accurate and concise records and reports. • Establish, organize, and maintain a variety of specialized files and records. • Independently prepare correspondence and memoranda. • Perform mathematical calculations. • Work under steady pressure with frequent interruptions and a high degree of public contact. • Plan and organize work to meet changing priorities and deadlines. • Understand and follow oral and written instructions, directions, and procedures. • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. • Exercise good judgment and maintain confidentiality relative to critical and sensitive information, records, and reports. • Present ideas and concepts orally and in writing. • Follow oral and written instructions and procedures. • Utilize public relations techniques in responding to inquiries and complaints. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective professional working relationships with those contacted in the course of work. • Ability to obtain a California Commission as a Notary Public.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT PHYSICAL DEMANDS Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
WORK ENVIRONMENT Work is performed primarily in a standard office. Equal Employment Opportunity (EEO)
The City of Camarillo is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered.
Disaster Services Assignments
As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Temporary employees generally do not receive disaster services assignments. Retirement
- All regular employees are enrolled in CalPERS. "Classic" members: 2% @ 55; City pays the employee contribution. "PEPRA" members: 2% @ 62; employee contributes 8.25% of salary. Social Security
- The City does not participate in Social Security. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945. Medicare
- Employees hired after April 1, 1986 are required to contribute 1.45% of earnings, with an equal amount paid by the City. Defined Contribution
- The City contributes 7% of employee's gross salary to a 401a Plan. Deferred Compensation
- Employees have the option to contribute to a 457 Plan up to the maximum allowed by law. Health Insurance
- The City contributes $158 per month towards a selection of plans. Health insurance is effective the first of the month after date of hire. Flex Benefit/Cafeteria Plan
- $2,788 monthly, which may be applied toward health insurance premiums. Unused money may be taken as cash, payable twice a month. Dental/Vision Insurance
- City pays premium for employees and dependents. Dental/Vision insurance is effective the first of the month after date of hire. Life Insurance
- City-paid term life insurance equal to the employee's annual salary, plus $5,000, rounded up to next $5,000 and dependent life insurance of $2,000 per dependent, is provided. Short/Long Term Disability
- City pays premium for employees. Eligibility period: 0 days for injury/hospitalization or 7 days for an illness. Retirement Health Savings (RHS) Plan
- Specified employee groups are mandated to participate in the RHS Plan. Holidays
- 11 days (88 hours) plus 3 floating holidays (24 hours) per year. Management Leave
- Executive and mid-management exempt employees receive 40-88 hours per year. Vacation
- Vacation is determined by number of years of service. (0-4 years = 80 hrs; 5-9 years = 120 hrs; 10-14 years = 160 hrs; 15+ years = 168-200 hrs). Employees are eligible to use vacation after 6 months of employment. Sick Leave
- 96 hours per year. Comprehensive Annual Leave (CAL)
- Sanitary District Only. Combined vacation, sick and floating holiday leaves. (0-4 yrs = 160 hrs; 5-9 yrs = 200 hrs; 10-14 yrs = 240 hrs; 15+ yrs = 248-288 hrs)
Benefits listed may not reflect all benefits offered. Not all benefits apply to all positions. Regular, part-time employees receive pro-rated benefits. Additional information is available by contacting Human Resources. 01
The supplemental questionnaire is part of the examination process for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process you must complete all the questions with concise yet detailed answers and provide all the requested information. The experience you indicate in your response to the supplemental questions must also be described in detail, on the Work Experience section of your Employment Application. Failure to complete the "Work Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in disqualification and will not be considered further.By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks and written, skill assessment, and oral examinations.Select "Yes" to acknowledge that you have read and understand this statement.
Yes No
02
Describe your contributions to council meetings, highlighting your role and the key responsibilities you led. 03
Describe your experience in municipal elections and the duties you managed. 04
Provide examples of how you reviewed changes in laws or regulations and updated procedures or policies to ensure organizational compliance. 05
What technology platforms or tools have you used to support Clerk duties (e.g., agenda management, records retention, public records requests)? Describe your level of expertise with each. Required Question
$85,737.60 - $128,606.40 Annually Location :
Camarillo, CA Job Type:
Full-Time Job Number:
2025-00012 Department:
City Clerk Opening Date:
09/08/2025 Closing Date:
10/6/2025 5:00 PM Pacific
SUMMARY DESCRIPTION ABOUT THE CITY
Nestled in the heart of Ventura County, just minutes from California's scenic coastline, Camarillo offers a unique blend of small-town charm, a vibrant community spirit, and an exceptional quality of life as a forward-thinking and innovative local government, we are dedicated to delivering outstanding service while fostering a dynamic, empowered workforce that reflects the high standard to the community we serve. THE POSITION
The ideal candidate is a motivated and detail-oriented professional who brings proven leadership in city clerk functions such as public records management, agenda preparation, and municipal elections. They are proactive in embracing new technologies to increase efficiency, streamline processes, and enhance service delivery. With a strong ability to interpret legislation and council policies, they ensure compliance while identifying opportunities for improvement. An effective communicator and collaborator, this individual builds strong working relationships, supports organizational goals, and applies sound judgment in navigating municipal codes, election laws, and other regulatory requirements. They thrive in a dynamic environment, balancing multiple priorities while upholding the integrity, accuracy, and high standards of the City Clerk's Office.
Assists in planning, directing, managing, and overseeing the activities and operations of the City Clerk Department including elections, agenda management system, public record request system, and execution of legal requirements pursuant to state and municipal codes. Provides direct administrative and program support to the City Clerk in the preparation of agendas, minutes, and meeting follow-up as well as in the maintenance of official documents and records.
EMPLOYMENT STANDARDS Please click on this link to see the entire classification description:
EXPERIENCE AND TRAINING GUIDELINES Education and Experience: Equivalent to the completion of an associate's degree and four (4) years of experience in a related field. Supplemental specialized or college level course work in business administration, office management, or a related field is highly desirable. Experience in a municipal government office is highly desirable. Additional experience may be considered as an alternative to required degree.
Possession of, or ability to obtain within six months of employment, a California Commission as a Notary Public.
Knowledge, Skills, and Abilities: Knowledge of: • Operational characteristics, services, and activities of the functions, programs, and operations of the City Clerk's Office. • Basic functions of public agencies include the role of an elected Council and appointed boards and commissions. • Organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. • Modern principles, practices, and techniques of municipal records management and elections. • Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Principles and practices of fiscal, statistical, and administrative research and report preparation. • Principles and practices of sound business communication. • Principles of business letter writing and report preparation including proper spelling, grammar, syntax, punctuation, and English usage. • Pertinent federal, state, and local laws, codes, and regulations including the Brown Act, Political Reform Act, FPPC regulations, Public Records Act and Notary laws and regulations. • Work organization principles and practices. • Basic principles and practices of lead supervision and training. • English usage, spelling, grammar, and punctuation. • Customer service and public relations methods and techniques. • Methods and techniques of proper phone etiquette.
Ability to: • Perform a full range of, highly responsible, varied complex and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Clerk's Office with only occasional instruction or assistance. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. • Understand, interpret, and apply general and specific administrative and departmental policies and procedures. • Interpret and apply applicable federal, state, and local laws, codes, and regulations. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Adapt to changing technologies and learn functionality of new equipment and systems. • Type or enter data at a speed necessary for successful job performance. • Participate in researching, compiling, analyzing, and interpreting data. • Prepare clear, accurate and concise records and reports. • Establish, organize, and maintain a variety of specialized files and records. • Independently prepare correspondence and memoranda. • Perform mathematical calculations. • Work under steady pressure with frequent interruptions and a high degree of public contact. • Plan and organize work to meet changing priorities and deadlines. • Understand and follow oral and written instructions, directions, and procedures. • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. • Exercise good judgment and maintain confidentiality relative to critical and sensitive information, records, and reports. • Present ideas and concepts orally and in writing. • Follow oral and written instructions and procedures. • Utilize public relations techniques in responding to inquiries and complaints. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective professional working relationships with those contacted in the course of work. • Ability to obtain a California Commission as a Notary Public.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT PHYSICAL DEMANDS Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
WORK ENVIRONMENT Work is performed primarily in a standard office. Equal Employment Opportunity (EEO)
The City of Camarillo is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered.
Disaster Services Assignments
As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Temporary employees generally do not receive disaster services assignments. Retirement
- All regular employees are enrolled in CalPERS. "Classic" members: 2% @ 55; City pays the employee contribution. "PEPRA" members: 2% @ 62; employee contributes 8.25% of salary. Social Security
- The City does not participate in Social Security. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945. Medicare
- Employees hired after April 1, 1986 are required to contribute 1.45% of earnings, with an equal amount paid by the City. Defined Contribution
- The City contributes 7% of employee's gross salary to a 401a Plan. Deferred Compensation
- Employees have the option to contribute to a 457 Plan up to the maximum allowed by law. Health Insurance
- The City contributes $158 per month towards a selection of plans. Health insurance is effective the first of the month after date of hire. Flex Benefit/Cafeteria Plan
- $2,788 monthly, which may be applied toward health insurance premiums. Unused money may be taken as cash, payable twice a month. Dental/Vision Insurance
- City pays premium for employees and dependents. Dental/Vision insurance is effective the first of the month after date of hire. Life Insurance
- City-paid term life insurance equal to the employee's annual salary, plus $5,000, rounded up to next $5,000 and dependent life insurance of $2,000 per dependent, is provided. Short/Long Term Disability
- City pays premium for employees. Eligibility period: 0 days for injury/hospitalization or 7 days for an illness. Retirement Health Savings (RHS) Plan
- Specified employee groups are mandated to participate in the RHS Plan. Holidays
- 11 days (88 hours) plus 3 floating holidays (24 hours) per year. Management Leave
- Executive and mid-management exempt employees receive 40-88 hours per year. Vacation
- Vacation is determined by number of years of service. (0-4 years = 80 hrs; 5-9 years = 120 hrs; 10-14 years = 160 hrs; 15+ years = 168-200 hrs). Employees are eligible to use vacation after 6 months of employment. Sick Leave
- 96 hours per year. Comprehensive Annual Leave (CAL)
- Sanitary District Only. Combined vacation, sick and floating holiday leaves. (0-4 yrs = 160 hrs; 5-9 yrs = 200 hrs; 10-14 yrs = 240 hrs; 15+ yrs = 248-288 hrs)
Benefits listed may not reflect all benefits offered. Not all benefits apply to all positions. Regular, part-time employees receive pro-rated benefits. Additional information is available by contacting Human Resources. 01
The supplemental questionnaire is part of the examination process for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process you must complete all the questions with concise yet detailed answers and provide all the requested information. The experience you indicate in your response to the supplemental questions must also be described in detail, on the Work Experience section of your Employment Application. Failure to complete the "Work Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in disqualification and will not be considered further.By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks and written, skill assessment, and oral examinations.Select "Yes" to acknowledge that you have read and understand this statement.
Yes No
02
Describe your contributions to council meetings, highlighting your role and the key responsibilities you led. 03
Describe your experience in municipal elections and the duties you managed. 04
Provide examples of how you reviewed changes in laws or regulations and updated procedures or policies to ensure organizational compliance. 05
What technology platforms or tools have you used to support Clerk duties (e.g., agenda management, records retention, public records requests)? Describe your level of expertise with each. Required Question