City of Palmer, AK
Salary:
$24.02 - $38.87 Hourly Location :
City Hall, AK Job Type:
Full-time Job Number:
25-00076 Department:
Clerk's Office Opening Date:
07/24/2025 Closing Date:
9/12/2025 5:00 PM Alaska FLSA:
Non-Exempt Bargaining Unit:
N/A
Please read the below information carefully. This applies to your application submission.
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
At time of application, applicants are requested to submit: Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications. Three (3) professional references, two of which
must be from a current or former supervisor . Reference requests are automatically sent upon submission of your application. SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
EEO STATEMENT
The City of Palmer complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-761-1302. The City of Palmer is an equal opportunity employer.
DRUG-FREE WORKPLACE POLICY
In compliance with the Drug-Free Workplace Act of 1988 the City of Palmer prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 - 1308.15 is prohibited in any workplace of the city.
Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.
NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at General Functions/Distinguishing Characteristics The employee occupying this position will assist the City Clerk and public, by carrying out duties as prescribed in the City of Palmer Charter, Palmer Municipal Code and Alaska Statutes. Work is performed under the general direction of the City Clerk and receives only general administrative supervision and advice and is responsible for performing work independently and achieving satisfactory results. This is a highly visible position and requires the ability to work overtime in the evening, on an occasional weekend, and work outside of normal office hours during election season(s). This position is also responsible for improving records management practices, compliance, security, and operational efficiencies as well as maintaining confidentiality of sensitive issues and documents. The Deputy City Clerk is expected to manage and administer the Citywide records management program, including training and helping Department Record Coordinators.
Essential Functions & Duties
Attend City Council Meetings and prepare minutes. Prepare meeting agendas, compile meeting packets, and draft legislation. Draft and proof public meeting notices. Ensure notices are accurate and published as scheduled in accordance with state and city laws, policies, and procedures. Process, disseminate, amend, and archive council meeting materials after council action has been taken. Perform administrative assistance to City Clerk and Council by composing legislation and correspondence with limited direction. Ensure Boards and Commissions memberships are current and accurate. Coordinate commission appointments and resignations. Advertise and fill vacancies as needed. Assist in the appeal officer filings and appeal officer secretary. Prepare and process invoices and bills for payment. Coordinate travel schedules and reservations for Council Members and the Mayor. Assist in managing City Clerk's web pages by developing new web pages and performing day to day maintenance of web pages. Ensure supplements to the Palmer Municipal Code are published accurately and in accordance with established schedules. Assist with the administration of City elections including but not limited to coordinate election official activities; precinct supplies, ensure voter eligibility, prepare and publish mandated notices; maintain voters list; process absentee voter requests, and other related processes. Act as voter registrar. Must be a registered voter in the State of Alaska. Respond to inquiries, requests and concerns from the public, media, government and private agencies, elected officials, department heads, and staff with a well-developed sense of tact, courtesy, and discretion. Assist in budget preparation and manage financial transactions for the department in accordance with established purchasing policies. Provide Notary Public services for the City of Palmer documents. Coordinate commission application process and appeal officer filings. Assist commission secretaries and act as commission or appeal officer secretary. Cultivate and maintain a climate, which is free of harassment, intimidation, and disrespect to provide a safe place to work and a safe, professional environment for customers. In the temporary absence of the city clerk, the deputy city clerk is authorized to act on behalf of the city clerk, with all the powers and obligations of the city clerk. Instruct Department Records Coordinators in all aspects of the City's Records Management Program. Provide a policy framework to guide staff in the management of their records and use of the City's records system, including training and helping Department Records Coordinators. Such activities include but are not limited to: Facilitates the development and maintenance of filing systems to meet administrative legal and financial requirements. Prepare and transfer records for inactive storage and retrieve records from archives. Facilitate record destruction process, and conduct record inventories. Devise and ensure the implementation of retention and disposal schedules. Manage city-wide records management program to ensure compliance and management of City policies, procedures, and program. Perform related duties as assigned. Knowledge, Skills, Experience and Personal Qualifications
Associate degree in the field a course of study related to the occupational field or five years of progressively responsible, administrative, or office management experience, preferably in municipal government. Certified Municipal Clerk (CMC) designation preferred. If not held, must be able to readily obtain the CMC designation which requires considerable time and effort to obtain. Ongoing education to obtain a Master Municipal Clerk (MMC) is also a future option for the position. Ability to obtain Notary Commission within sixty days of hire. Valid Alaska driver's license with an acceptable driving record. Advanced knowledge of a variety of software applications and computer skills to include by not limited to; Microsoft Office Suite, Simple, Laserfiche, and Adobe Professional, multi-line phone system, copier, fax, audio recording equipment, and laminating machine. Experience and ability to maintain a website. Considerable knowledge of research techniques, clerical office procedures, practices, and equipment. Considerable knowledge of the correct and effective use of business English, grammar, punctuation, and business math. Ability to establish and maintain effective working relationships with the public, other governmental jurisdictions, and fellow employees; ability to use conflict resolution and negotiation techniques effectively. Considerable knowledge and experience with records management processes and procedures, including the ability to establish and maintain an electronic database of records. Must have ability to work and train City staff on records management processes. Ability to learn, interpret, and apply federal, state, and municipal laws, along with regulations and codes. Ability to learn state law and Palmer Municipal Code and to interpret and apply the laws, regulations, codes, and ordinances to specific situations. Ability to effectively present information to city council, public groups, or city staff. Ability to understand and maintain the highly sensitive and confidential nature of information. Ability to work as a member of a team and provide leadership to a diverse group of staff working towards a common goal. Ability to multi-task to perform and manage multiple projects simultaneously.
Supplemental Information THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE PERSON(S) ASSIGEND TO THIS POSITION. THEY ARE NOT INTEDED TO BE AN EXHAUSTED LIST OF ALL DUTIES, RESPONSBILITIES, AND SKILLS REQUIRED OF PERSONNEL IN THIS POSITION. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES. The benefits outlined below are for eligble full-time employees who are regularly scheduled to work 30 or more hours per week.
Health, dental and vision insurance is available thru Premera BCBS. The City provides a life insurance policy thru MetLife as well as a short-term disability (STD) policy and an employee assistance program is available to all City employees (regardless of the number of hours worked) in addition to thier eligible dependents.
All employees in this category are enrolled in the State of Alaska Division of Retirement PERs program.
Supplemental benefits are available from Colonial Life, AFLAC, Allstate and MetLife as well as several 457 plans. These supplemental benefits are employee paid.
Information regarding leave benefits can be viewed in Palmer Municipal Code, Title 4 at https://palmer.municipal.codes/ or by contacting Human Resources at humanresources@palmerak.org 01
Do you have an Associate's degree or a minimum of five years of progressively responsible administrative or office management experience?
Yes No
02
Do you have experience maintaining a website?
Yes No
03
Do you have experience with records management processes and procedures, including the ability to establish and maintain an electronic database of records?
Yes No
04
Do you have advanced knowledge of software applications and computer skills to include by not limited to Microsoft Office Suite, Simple, and Adobe Professional, multi-line phone system, copier, fax, audio recording equipment, and laminating machine?
Yes No
05
Do you currently have a Notary Commission with the State of Alaska or are you able to obtain Notary Commission within 60 days of hire?
Yes No
Required Question
$24.02 - $38.87 Hourly Location :
City Hall, AK Job Type:
Full-time Job Number:
25-00076 Department:
Clerk's Office Opening Date:
07/24/2025 Closing Date:
9/12/2025 5:00 PM Alaska FLSA:
Non-Exempt Bargaining Unit:
N/A
Please read the below information carefully. This applies to your application submission.
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
At time of application, applicants are requested to submit: Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications. Three (3) professional references, two of which
must be from a current or former supervisor . Reference requests are automatically sent upon submission of your application. SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
EEO STATEMENT
The City of Palmer complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-761-1302. The City of Palmer is an equal opportunity employer.
DRUG-FREE WORKPLACE POLICY
In compliance with the Drug-Free Workplace Act of 1988 the City of Palmer prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 - 1308.15 is prohibited in any workplace of the city.
Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.
NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at General Functions/Distinguishing Characteristics The employee occupying this position will assist the City Clerk and public, by carrying out duties as prescribed in the City of Palmer Charter, Palmer Municipal Code and Alaska Statutes. Work is performed under the general direction of the City Clerk and receives only general administrative supervision and advice and is responsible for performing work independently and achieving satisfactory results. This is a highly visible position and requires the ability to work overtime in the evening, on an occasional weekend, and work outside of normal office hours during election season(s). This position is also responsible for improving records management practices, compliance, security, and operational efficiencies as well as maintaining confidentiality of sensitive issues and documents. The Deputy City Clerk is expected to manage and administer the Citywide records management program, including training and helping Department Record Coordinators.
Essential Functions & Duties
Attend City Council Meetings and prepare minutes. Prepare meeting agendas, compile meeting packets, and draft legislation. Draft and proof public meeting notices. Ensure notices are accurate and published as scheduled in accordance with state and city laws, policies, and procedures. Process, disseminate, amend, and archive council meeting materials after council action has been taken. Perform administrative assistance to City Clerk and Council by composing legislation and correspondence with limited direction. Ensure Boards and Commissions memberships are current and accurate. Coordinate commission appointments and resignations. Advertise and fill vacancies as needed. Assist in the appeal officer filings and appeal officer secretary. Prepare and process invoices and bills for payment. Coordinate travel schedules and reservations for Council Members and the Mayor. Assist in managing City Clerk's web pages by developing new web pages and performing day to day maintenance of web pages. Ensure supplements to the Palmer Municipal Code are published accurately and in accordance with established schedules. Assist with the administration of City elections including but not limited to coordinate election official activities; precinct supplies, ensure voter eligibility, prepare and publish mandated notices; maintain voters list; process absentee voter requests, and other related processes. Act as voter registrar. Must be a registered voter in the State of Alaska. Respond to inquiries, requests and concerns from the public, media, government and private agencies, elected officials, department heads, and staff with a well-developed sense of tact, courtesy, and discretion. Assist in budget preparation and manage financial transactions for the department in accordance with established purchasing policies. Provide Notary Public services for the City of Palmer documents. Coordinate commission application process and appeal officer filings. Assist commission secretaries and act as commission or appeal officer secretary. Cultivate and maintain a climate, which is free of harassment, intimidation, and disrespect to provide a safe place to work and a safe, professional environment for customers. In the temporary absence of the city clerk, the deputy city clerk is authorized to act on behalf of the city clerk, with all the powers and obligations of the city clerk. Instruct Department Records Coordinators in all aspects of the City's Records Management Program. Provide a policy framework to guide staff in the management of their records and use of the City's records system, including training and helping Department Records Coordinators. Such activities include but are not limited to: Facilitates the development and maintenance of filing systems to meet administrative legal and financial requirements. Prepare and transfer records for inactive storage and retrieve records from archives. Facilitate record destruction process, and conduct record inventories. Devise and ensure the implementation of retention and disposal schedules. Manage city-wide records management program to ensure compliance and management of City policies, procedures, and program. Perform related duties as assigned. Knowledge, Skills, Experience and Personal Qualifications
Associate degree in the field a course of study related to the occupational field or five years of progressively responsible, administrative, or office management experience, preferably in municipal government. Certified Municipal Clerk (CMC) designation preferred. If not held, must be able to readily obtain the CMC designation which requires considerable time and effort to obtain. Ongoing education to obtain a Master Municipal Clerk (MMC) is also a future option for the position. Ability to obtain Notary Commission within sixty days of hire. Valid Alaska driver's license with an acceptable driving record. Advanced knowledge of a variety of software applications and computer skills to include by not limited to; Microsoft Office Suite, Simple, Laserfiche, and Adobe Professional, multi-line phone system, copier, fax, audio recording equipment, and laminating machine. Experience and ability to maintain a website. Considerable knowledge of research techniques, clerical office procedures, practices, and equipment. Considerable knowledge of the correct and effective use of business English, grammar, punctuation, and business math. Ability to establish and maintain effective working relationships with the public, other governmental jurisdictions, and fellow employees; ability to use conflict resolution and negotiation techniques effectively. Considerable knowledge and experience with records management processes and procedures, including the ability to establish and maintain an electronic database of records. Must have ability to work and train City staff on records management processes. Ability to learn, interpret, and apply federal, state, and municipal laws, along with regulations and codes. Ability to learn state law and Palmer Municipal Code and to interpret and apply the laws, regulations, codes, and ordinances to specific situations. Ability to effectively present information to city council, public groups, or city staff. Ability to understand and maintain the highly sensitive and confidential nature of information. Ability to work as a member of a team and provide leadership to a diverse group of staff working towards a common goal. Ability to multi-task to perform and manage multiple projects simultaneously.
Supplemental Information THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE PERSON(S) ASSIGEND TO THIS POSITION. THEY ARE NOT INTEDED TO BE AN EXHAUSTED LIST OF ALL DUTIES, RESPONSBILITIES, AND SKILLS REQUIRED OF PERSONNEL IN THIS POSITION. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES. The benefits outlined below are for eligble full-time employees who are regularly scheduled to work 30 or more hours per week.
Health, dental and vision insurance is available thru Premera BCBS. The City provides a life insurance policy thru MetLife as well as a short-term disability (STD) policy and an employee assistance program is available to all City employees (regardless of the number of hours worked) in addition to thier eligible dependents.
All employees in this category are enrolled in the State of Alaska Division of Retirement PERs program.
Supplemental benefits are available from Colonial Life, AFLAC, Allstate and MetLife as well as several 457 plans. These supplemental benefits are employee paid.
Information regarding leave benefits can be viewed in Palmer Municipal Code, Title 4 at https://palmer.municipal.codes/ or by contacting Human Resources at humanresources@palmerak.org 01
Do you have an Associate's degree or a minimum of five years of progressively responsible administrative or office management experience?
Yes No
02
Do you have experience maintaining a website?
Yes No
03
Do you have experience with records management processes and procedures, including the ability to establish and maintain an electronic database of records?
Yes No
04
Do you have advanced knowledge of software applications and computer skills to include by not limited to Microsoft Office Suite, Simple, and Adobe Professional, multi-line phone system, copier, fax, audio recording equipment, and laminating machine?
Yes No
05
Do you currently have a Notary Commission with the State of Alaska or are you able to obtain Notary Commission within 60 days of hire?
Yes No
Required Question