Administrative Assistant Job at Gravity Staffing, Inc. in Greenwich

Overview

The Greenwich, CT office of a global investment management firm is looking for a proactive and energetic Administrative Assistant with 3-7 years of administrative experience to support a Partner and his busy traveling sales team, including heavy calendar management, calls, travel, events and budgeting. This is a hybrid role (3 days on-site and 2 days remote) and medical benefits are 100% paid for by the company.

Base pay range: $65,000.00/yr - $80,000.00/yr

Additional compensation types: Annual Bonus

Responsibilities

• Anticipate and oversee all aspects of the executives' schedule and day-to-day requests.
• Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks.
• Develop strong working relationships and exhibit superior communication skills with all levels of the organization.
• Coordinate effectively with internal departments and administrative team members.
• Use of excellent judgement with internal and external clients and ability to re-prioritize schedules accordingly.
• Manage expense reimbursements, invoicing and department budgeting related items.
• Demonstrate utmost discretion in dealing with sensitive firm and personal information.
• Coordinate and contribute to department projects and special assignments.
• Manage workload with a sense of urgency, continually keeping an eye on multiple moving pieces and proactively anticipating needs.

What You’ll Bring

• 3-7 years of administrative experience supporting seasoned executives in a professional services environment.
• Must be highly organized and extremely detail-oriented with a passion for accuracy.
• Strong proficiency in Microsoft Office products.
• Excellent ability to develop and manage process while working efficiently on a variety of tasks.
• Ability to proactively anticipate needs and solve problems logically and critically.
• Positive disposition and attitude at all times, especially under pressure. Must be polished and able to professionally interface with a variety of stakeholders.
• Collaborative team player willing to do whatever is required to get the job done.
• Excellent written and verbal communication skills, professionalism and customer service presence.
• Passionate, creative and flexible to adapt to changing needs and multiple priorities in a fast paced, high demand environment.

Employment details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Financial Services and Investment Management

Benefits

• Medical benefits are 100% paid for by the company
• Base pay range provided above; annual bonus eligibility